Administrative Assistant

Administrative assistant and supervisor
Requires a car
Part-time evening work

Administrative Coordinator between Operations and Sales Management and General Administration. Location Riyadh. Contract type Full-time. Gender Male or Female. Salary to be determined after the interview. Job duties include daily coordination between Operations Management and the Sales Team to ensure smooth workflow. Submitting regular reports to upper management regarding performance and challenges. Following up on the implementation of work plans and performance indicators between different departments. Documenting correspondences and joint meetings between departments. In Riyadh. Experience of no less than two years in administrative coordination or working between several departments. Complete proficiency in Arabic and English (speaking and writing). Proficiency in using computers and Microsoft Office programs (especially Excel and Outlook). Excellent communication skills, and ability to organize tasks and precise follow-up. A spirit of initiative, discipline, and ability to work within a team.

Join Giza Arabia as an Admin Assistant!
We are seeking a dedicated and organized Admin Assistant to provide essential secretarial and administrative support to our team. In this role, you will play a crucial part in ensuring the smooth operation of our office while contributing to key projects across various sectors.

Key Responsibilities:

• Provide administrative support to the PM and/or Function by typing, preparing, and compiling reports and proposals.
• Develop and maintain an efficient filing system for the organization.
• Prepare and manage stationary requests to ensure regular availability.
• Follow-up on issued and pending invoices, expenses, advances, and communicate with the Finance Function for approval.
• Maintain and update contact lists for technical staff and facilitate transportation logistics to customer sites.
• Handle assigned call management duties and logistics for project team travels.
• Regularly submit reports and respond to client inquiries, ensuring effective communication with relevant personnel.
• Manage external communications, including sending/receiving faxes.

Personal Skills:

• Proficiency in MS Office with suitable typing speed.
• Excellent organizational, communication, and interpersonal skills.
• Strong analytical abilities and good relationship-building skills.
• Team player with a good command of English.

Qualifications:
- Bachelor’s degree in Engineering (Electrical, Renewable Energy, or a related field)
- Previous office experience or OSHA certificates are preferred.

About Giza Arabia:
Giza Arabia is dedicated to providing top-notch services in the IT sector, with a focus on telecoms, utilities, oil & gas, and government sectors.