Office manager Jobs in Jeddah

Join Our Team as an Office Manager at Aurora Research Consulting!

We are looking for an organized and proactive Office Manager to ensure the efficient operation of our Jeddah office within the Aviation industry. This role is pivotal in supporting daily business operations and enhancing workplace productivity.

Position Purpose:
The Office Manager is responsible for overseeing administrative tasks, managing office resources, and coordinating with various departments to maintain a well-organized work environment.

Key Responsibilities:

• Administrative & Operational Management: Oversee office operations, manage office supplies, develop office policies, and serve as the main contact for vendors and service providers.
• People & Coordination: Supervise administrative staff, coordinate HR activities, and assist in scheduling meetings and organizing company events.
• Finance & Compliance Support: Support budgeting, process invoices, and ensure compliance with company policies and regulations.
• Communication & Documentation: Maintain company records, prepare necessary reports, and facilitate internal communication across departments.

Key Selection Criteria:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in office administration or operations management, particularly in the aviation industry.
• Excellent organizational skills, strong communication abilities, and proficiency in MS Office Suite.
• Ability to manage confidential information and demonstrate a high level of professionalism.

Join Our Team - Office Manager - Komatsu Middle East, Jeddah, Kingdom of Saudi Arabia

Are you a dynamic individual with a passion for administrative excellence? Do you thrive in a multicultural environment and excel in multitasking? If so, we have the perfect opportunity for you!

Location: Jeddah, Kingdom of Saudi Arabia
Language Skills: Good command of English and Arabic (mandatory).
Driving License: An added advantage.

Responsibilities:

• Handle office payments, including rent, maintenance, travel expenses, and phone bills.
• Negotiate and coordinate with government ministries and agencies as a point of contact.
• Monitor and compile updates on government information related to HR, finance, and legal affairs.
• Support in creating agendas and accompany internal and external travellers/guests.
• Prepare payment transfer requests to the bank.
• Create vouchers and maintain ledger reports for all payments.
• Assist in editing the monthly budget plan.
• Coordinate hotel and flight bookings for staff and guests.
• Procure office supplies.
• Assist in work permit and residence permit documentation for expatriates.
• Manage expatriate housing, contracts, and maintenance.
• Organize advertisements for job openings and attend interviews.
• Communicate announcements regarding holidays, events, and new employees.
• Maintain and update the asset list.
• Prepare and update annual leave schedules.

Occupational Career Requirements:

• Proficiency in MS Office applications.
• Basic knowledge of accounting and bookkeeping.
• Familiarity with the heavy machinery industry (preferred).
• Strong team player and excellent correspondence skills.
• Ability to multitask effectively.
• GCC region experience is a plus.

Educational Background: Bachelor's degree in Business Administration (BBA).

Desired Personality Traits:

• Value teamwork and collaboration.
• Exceptional communication skills.
• Adaptable and flexible mindset.
• Strong multitasking abilities.
• Uphold honesty and integrity.

Join our team and be a part of a vibrant, diverse workplace that values your skills and contributions. If you're ready to take on this exciting role, apply today!