Office Manager Jobs in Jeddah

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Administrative & Marketing Coordinator

📍 Jeddah, Saudi Arabia

Join a growing company in the optical and medical equipment industry and be part of our success story.

Amiaal Middle East is looking for an organized, proactive, and creative Administrative & Marketing Coordinator to join our growing team.

Job Responsibilities

• Follow up on employee attendance and administrative matters.

• Monitor and organize sales representatives' reports and activities.

• Prepare weekly and monthly management reports.

• Organize company files, records, and documentation.

• Prepare quotations, presentations, and proposal files.

• Prepare professional presentations and marketing materials for optical clinics and eye examination room projects.

• Manage and update company social media accounts.

• Create and publish social media content.

• Capture photos and videos of products, projects, and company activities.

• Support daily office operations and coordination.

Requirements

• Fluent in Arabic and English.

• Strong communication and organizational skills.

• Excellent knowledge of Microsoft Office (Excel, Word, PowerPoint).

• Experience in administration, coordination, office management, or social media management.

• Experience with Canva, CapCut, Photoshop, or similar tools is preferred.

• Ability to multitask and work independently.

• Valid Saudi Iqama (mandatory for non-Saudi applicants).

• Currently residing in Jeddah.

Preferred (Not Mandatory)

• Experience in the optical, medical equipment, healthcare, or marketing sectors.

What We Offer

• Professional and friendly work environment.

• Career growth opportunities.

• Performance-based incentives and annual rewards.

• Opportunity to grow with a fast-growing company.

Fresh graduates with strong administrative and digital skills are welcome to apply.

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Subject:

• Lead regional support branch operations across HR administration, recruitment, maintenance, security, transportation, accommodation, and property management.
• Establish and approve store-level recruitment and manpower support plans in coordination with HR and operations leadership.
• Account for the effectiveness and compliance of all HR administrative services delivered to regional stores.
• Exercise oversight over regional facilities, maintenance, and property management portfolios for operational resilience and safety compliance.
• Authorize security, transportation, and accommodation service models.
• Engage with government authorities and internal stakeholders to ensure compliance and risk mitigation.
• Control regional operational budgets and third-party service contracts.
• Define objectives for regional support teams and evaluate performance outcomes.
• Provide executive-level reporting on regional performance and risks to support strategic decision-making.

• Strategic Leadership
• Operational Excellence
• Stakeholder Management
• Regulatory Compliance
• Problem Solving
• Team Leadership
• Communication Skills
• Vendor Management
• Service Excellence

We are looking for someone to be the right-hand man for a businessman managing several projects in different fields (legal, operational, technical, real estate, advisory contracting…).

An employee who does not just follow orders but creates solutions. A passionate person about details, loyal, and skilled in dealing professionally and silently with everything assigned to him.

Main tasks:

- Efficiently manage the executive office and daily tasks.

- Coordinate between various projects and teams.

- Carefully follow up on tasks, deadlines, and decisions.

- Prepare reports, draft letters, and send and follow up on correspondence.

- Represent the manager in meetings or visits as needed.

- Manage time, scheduling, and sensitive tasks.

Required skills:

- Polite, smart, quick-witted.

- Bilingual (Arabic/English).

- High ability to work under pressure and make timely decisions.

- Proficiency in using Google Workspace tools, Notion, Excel, and task management tools.

- Good background in dealing with contracts, projects, and operational systems.

- Previous experience in a similar position is preferred.

Benefits:

- Attractive salary + allowances.

- A professional working environment directly with a decision-maker.

- Rapid professional development and supervisory opportunities.

- High trust and authority within a framework of transparency and accountability.

To apply:

Please send your CV + an introductory video (one to two minutes) explaining:

About the Role

Anix Global is seeking an experienced Operations Manager to lead its flexo narrow-web printing operations in Jeddah, Saudi Arabia. This role requires a hands-on professional with a strong background in strategic decision-making, production leadership, and customer-facing commercial support. The Operations Manager will be responsible for driving operational excellence, ensuring high-quality output, and fostering client relationships within the printing and packaging industry. This position demands a leader capable of managing all facets of plant operations, from production performance and process improvement to customer technical support and techno-commercial discussions, contributing to the company's growth in the Saudi Arabian market.

Key Responsibilities

• Lead and oversee all daily operations and production activities specifically related to flexo narrow-web printing.
• Ensure the consistent achievement of production targets, stringent quality standards, timely delivery schedules, and overall cost efficiency.
• Drive continuous improvement initiatives across manufacturing processes, focusing on enhancing machine utilization, minimizing waste, and boosting productivity.
• Monitor and optimize overall plant performance, including effective manpower planning, proactive maintenance coordination, and efficient workflow management.
• Support senior management in strategic and operational decision-making by providing insights derived from production, commercial, and customer requirements.
• Provide comprehensive techno-commercial support to customers, understanding their printing needs, recommending optimal solutions, and addressing technical concerns.
• Collaborate closely with sales and customer-facing teams to assist in commercial negotiations, detailed product discussions, and solution-based selling.
• Manage customer interactions concerning product performance, print quality issues, troubleshooting, and process optimization to ensure client satisfaction.
• Coordinate effectively with various internal departments, including production, quality assurance, sales, supply chain, and maintenance, to ensure seamless business operations.
• Maintain strict compliance with all safety, quality, and regulatory standards applicable within Saudi Arabia.
• Prepare and present detailed operational reports, performance reviews, and actionable improvement plans to senior management.
• Build and mentor operational teams, fostering a high-performance and customer-focused culture within the department.

Qualifications and Requirements

• Bachelor's degree in Printing Technology, Engineering, Operations Management, or a closely related field.
• A minimum of 10-12 years of progressive experience within the printing and packaging industry, with specialized expertise in flexo narrow-web printing.
• Proven track record in an operations, production, or plant management role, demonstrating leadership and accountability.
• A robust understanding of printing processes, including substrates, inks, adhesives, critical quality parameters, and effective production troubleshooting techniques.
• Demonstrated experience in making significant decision-making responsibilities at either an operational or business level.
• The ability to effectively manage day-to-day production operations and engage in customer techno-commercial interactions.
• Strong commercial awareness, with the capability to actively support customer discussions, coordinate pricing-related matters, and engage in solution-based approaches.

Required Skills

• Expertise in Operations Management and Flexo Narrow-Web Printing.
• Proficiency in Production Planning and Control, Techno-Commercial Support, and Customer Relationship Management.
• Strong capabilities in Strategic Decision-Making, Process Improvement, and Team Leadership.
• Solid understanding of Quality and Compliance Management principles.
• Knowledge of Printing Technology, Engineering, and Operations Management principles.
• Skills in Production Leadership and Customer-Facing Commercial Support.
• Experience in Plant Operations Management, Production Performance Management, and Process Improvement.
• Ability to provide Customer Technical Support and lead Techno-Commercial Discussions.
• Deep knowledge of Printing Processes, Substrates, Inks, Adhesives, Quality Parameters, and Production Troubleshooting.
• Aptitude for Decision-Making, Commercial Awareness, and Pricing Coordination.
• Skills in Solution-Based Engagement, optimizing Manufacturing Processes, Machine Utilisation, Waste Reduction, and Productivity Improvement.
• Proficiency in Manpower Planning, Maintenance Coordination, and Workflow Efficiency.
• Competence in Strategic and Operational Decision-Making, understanding Commercial and Customer Requirements.
• Ability to understand Customer Needs, recommend Solutions, and resolve Technical Concerns.
• Skills in Sales Coordination, Product Discussions, and Solution Selling.
• Experience in handling Product Performance, Print Quality Troubleshooting, and Process Optimization.
• Proficiency in Internal Team Coordination, Quality Assurance, Supply Chain Coordination, Safety Compliance, and Regulatory Standards Compliance.
• Ability to prepare Operational Reports, conduct Performance Reviews, and develop Improvement Plans.
• Skills in Team Mentoring, building High-Performance Cultures, and fostering Customer-Focused Cultures.
• Hands-on knowledge of Flexo Narrow-Web Equipment and Production Environments.
• Confidence in Customer Dealing, providing Technical Clarifications, and contributing to Business Growth.
• Capability for Ownership Taking, Sound Decision Making, and Cross-functional Coordination.

Work Environment

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role requires over 10 years of experience in the field.

• Feeder Network Strategy & Planning: Develop and manage feeder service networks aligned with mainline schedules. Optimize routing, frequency, and port coverage to maximize efficiency.
• Vessel & Operations Management: Oversee feeder vessel schedules, port calls, and capacity planning, ensuring high vessel utilization and on-time performance.
• Cargo Flow & Capacity Optimization: Manage container allocation between feeder and mainline vessels and ensure smooth transshipment operations.
• Stakeholder & Partner Management: Lead communication with shipping lines, terminals, and feeder operators while negotiating service agreements.
• Financial & Cost Control: Manage feeder operations budget and implement cost-saving initiatives.
• Compliance & Regulatory Oversight: Ensure compliance with port regulations and customs requirements, overseeing documentation accuracy.
• Team Leadership: Lead and develop the feeder operations team, setting performance objectives and ensuring accountability.

• Financial acumen and cost control expertise.
• Excellent stakeholder management and negotiation skills.
• Strong familiarity with operations at Jeddah Islamic Port.
• Understanding of import/export and transshipment procedures in KSA.

• Bachelor’s degree in Logistics, Supply Chain, Maritime Studies, or related field.
• 5–10 years in shipping, feeder operations, or port logistics, with at least 3 years in a managerial role.
• Strong knowledge of container shipping and port operations.

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

• Supervise and manage all operational and technical staff.
• Monitor attendance, performance, and task allocation.
• Ensure smooth and efficient day-to-day operations.
• Coordinate with internal departments to achieve operational objectives.
• Prepare operational reports and manage operational risks.
• Resolve operational and technical issues in a timely manner.
• Ensure compliance with quality, safety, and company standards.
• Monitor, analyze, and improve operational KPIs to drive performance and efficiency.
• Maintain continuous operational readiness and ensure services are running effectively 24/7.

• Bachelor's Degree in Engineering.
• 5–7 years of experience in Operations or Site Management.
• Minimum 3 years of supervisory experience.
• Proficiency in MS Office, ERP Systems, and Primavera.
• Knowledge of ISO standards and KPI management.
• Excellent Arabic and English communication skills.
• Preferred experience in Security Systems and ELV Systems (CCTV, Access Control, Fire Alarm, etc.).
• Ability to manage operations in a 24/7 environment.