Office Manager Jobs in Makkah

Job Purpose
The Branch Manager assumes full executive accountability for governing and leading regional support branch operations, ensuring business continuity, regulatory compliance, and operational excellence across the assigned region. This role oversees the end-to-end delivery of HR administration, recruitment support, facilities and property management, security, employee transportation and accommodation, and regulatory affairs, while owning regional budgets, service models, and performance outcomes. Strong governance, stakeholder representation, and leadership of regional teams enable sustainable operations and support the company’s strategic objectives.

Key Accountabilities

• Lead regional support branch operations across HR administration, recruitment, maintenance, security, transportation, accommodation, and property management.
• Establish and approve store-level recruitment and manpower support plans in coordination with HR and operations leadership.
• Account for the effectiveness and compliance of all HR administrative services delivered to regional stores.
• Exercise oversight over regional facilities, maintenance, and property management portfolios for operational resilience and safety compliance.
• Authorize security, transportation, and accommodation service models.
• Engage with government authorities and internal stakeholders to ensure compliance and risk mitigation.
• Control regional operational budgets and third-party service contracts.
• Define objectives for regional support teams and evaluate performance outcomes.
• Provide executive-level reporting on regional performance and risks to support strategic decision-making.

Skills Description
Qualification: Bachelor’s degree in Business Administration, Human Resources, Operations Management, Public Administration, or related field.

Key Competencies:

• Strategic Leadership
• Operational Excellence
• Stakeholder Management
• Regulatory Compliance
• Problem Solving
• Team Leadership
• Communication Skills
• Vendor Management
• Service Excellence

Join Rotana Hotels as an Executive Secretary!
We are currently seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Key Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager, including highly confidential and sensitive matters.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and prepare simple interpretation of documents as requested.
• Review all incoming mail and prioritize it before forwarding to the General Manager.
• Maintain and update the calendar for appointment and meeting schedules.
• Organize travel and external business trips on behalf of the General Manager.

Skills and Qualifications:

• College diploma in secretarial training with relevant experience.
• Fluency in both written and spoken English.
• Computer literate with typing skills of 60wpm accurately.

Competencies:

• Understanding Hotel Operations
• Customer Focus
• Effective Communication
• Teamwork

Join us in delivering exceptional hospitality at Rotana!

We are looking for an administrative assistant to join our team, where they will be responsible for communicating with drivers and organizing daily operations, managing internal and external correspondence, and preparing reports and administrative documents. The suitable candidate will coordinate daily office work, receive phone calls, and follow up on administrative transactions with various entities. A person who is organized with excellent communication skills and proficiency in using basic computer programs such as Word and Excel, and is familiar with Arabic and Urdu languages is required.

About DHI
DHI is a global and independent company dedicated to working on challenges within the fields of water and environment and sustainability. Within these fields, we provide a wide range of advisory, digital advisory, research and water governance services as well as providing leading edge MIKE technologies and products to the market. At DHI, we are constantly looking for passionate and talented people who are eager to join our team.

About The Role
We are establishing a new office at KAUST and are looking for a motivated and organized Saudi Administrative Assistant to support our daily operations. This is a part-time position (2 days per week), ideal for someone who is reliable, detail-oriented, and enjoys a varied administrative role in an international environment. You will join a small, growing team of three in our new KAUST office.

Responsibilities And Challenges

• Provide general administrative and office support to ensure smooth daily operations.
• Assist with document preparation, filing, and correspondence.
• Coordinate meeting schedules, visitor logistics, and office supplies.
• Liaise with KAUST administrative departments and external vendors as needed.
• Support onboarding and logistics for visiting staff or project partners.
• Perform other administrative duties as required by the office manager or team.

Qualifications And Personal Skills

• Saudi national (required).
• Based at or near KAUST (Thuwal) or willing to commute.
• Strong organizational and communication skills in English and Arabic.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Prior administrative or office coordination experience preferred.
• Professional, reliable, and able to work independently with minimal supervision.

We offer

• Flexible part-time schedule (2 days per week).
• Collaborative and professional working environment.
• Competitive compensation aligned with experience and qualifications.
• Opportunity to be part of an exciting new initiative at KAUST.

Join Our Team as an Operations Officer!
At DARCO, we are seeking a highly organized and detail-oriented Operations Officer Collections to join our Operations team. This critical role is responsible for managing and overseeing daily operations related to sales collections, ensuring that all sales and administrative processes are executed efficiently and accurately. As an Operations Officer, you will coordinate closely with the Sales, Marketing, and Finance teams to ensure smooth operations and achieve business objectives.

Key Responsibilities:

• Manage and oversee daily operational transactions in accordance with company policies and procedures.
• Accurately input and update sales transactions within the designated systems (installment sales system).
• Coordinate closely with the Sales team to track deal progress and address any delays or issues.
• Review all sales-related documents and real estate unit documentation to ensure completeness and accuracy.
• Prepare and generate periodic reports related to operations and collections.
• Execute real estate transaction procedures as directed by management.
• Ensure compliance with internal policies, procedures, and collection guidelines.
• Support continuous improvement of operational efficiency and recommend process enhancements.

Requirements:

• Bachelor’s degree in Accounting or a related field.
• 3 to 5 years of experience in operations, collections, or a related field.

Skills:

• Advanced proficiency in computer applications and operational systems.
• Strong understanding of financial processes and collection procedures.
• Excellent communication and coordination skills across departments.
• Strong analytical thinking and problem-solving abilities.
• Effective time management, organization skills, and ability to work under pressure.
• Good command of the English language.
• Basic knowledge of sales and marketing principles.

Join AECOM as an Administrative Assistant!
At AECOM, we're dedicated to improving the world through innovative infrastructure solutions. This is a fantastic opportunity for an experienced Administrative Assistant to influence our operations in Makkah, Saudi Arabia.

Role Overview:
As an Administrative Assistant, you will support managers and project teams with comprehensive operational guidance. You'll ensure the smooth running of administrative tasks while contributing significantly to the success of our projects.

Key Responsibilities:

• Provide administrative support to managers.
• Prepare and format correspondence, documents, and reports with precision.
• Coordinate schedules and manage travel logistics.
• Oversee office supply inventory and vendor relationships.
• Conduct project financial reviews and manage compliance documentation.
• Lead proposal development and manage documentation processes.
• Drive continuous improvement efforts in administration tasks.

Qualifications:
We require candidates to have at least three years of relevant administrative experience or a diploma in office management with two years of professional exposure. Proficiency in Microsoft Office Suite and excellent communication skills are essential.

Why AECOM?
Join a global team committed to creating sustainable solutions. Enjoy comprehensive benefits and support for your professional growth in a collaborative environment. If you're ready to make a difference, we'd love to hear from you!

Join AECOM as an Executive Assistant
At AECOM, we're delivering a better world. As the global leader in infrastructure, we're seeking a highly organized and proactive Executive Assistant to join our team in Makkah, Saudi Arabia. This role serves as a strategic partner to senior-level executives, enabling them to focus on high-impact initiatives.

Key Responsibilities:
• Manage complex calendars for senior executives and anticipate scheduling needs.
• Review and prioritize incoming emails, managing communications effectively.
• Coordinate comprehensive travel arrangements and create detailed itineraries.
• Organize executive meetings, including agenda preparation and follow-up on action items.
• Prepare expense reports and ensure accurate financial documentation.
• Maintain strong relationships with internal departments and support hybrid meetings.
• Conduct market research to assist in executive decision-making.

Qualifications:
• Bachelor's degree or 5+ years of executive support experience.
• Proficient in Microsoft 365 applications.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to manage multiple competing priorities in a fast-paced environment.

Preferred Qualifications:
• Experience with SharePoint and project management tools.
• Familiarity with the Middle East business practices.

Join us at AECOM and be part of a global team that champions your growth and career ambitions. AECOM offers comprehensive benefits to meet the diverse needs of our employees and is committed to delivering a better world.

Join Hellmann Worldwide Logistics as a Warehouse Manager!
Are you ready to shape the future with us? At Hellmann, our employees are at the center of everything we do. Being part of Hellmann means more than just joining a global company – it is an invitation to collaboratively shape the future of the logistics industry.

About the Role:
The Warehouse Manager will be an integral part of the HWL Saudi CLC team. You will support the GM-CLC in planning, developing, organizing, directing, managing, and evaluating the operations of our warehousing facility.

Key Responsibilities:

• Oversee warehouse operations and ensure processes run smoothly.
• Plan and implement warehousing strategies.
• Manage the warehousing team effectively.

About You:

• Proven management skills with a strong ability to motivate teams.
• Excellent knowledge of warehousing processes and Warehouse Management Systems (WMS).
• Strong capability in designing and calculating warehouse and supply chain processes.
• Exceptional communication skills.

Benefits of Joining Us:

• A strong team spirit and a fun working environment.
• A safe, inclusive, and multicultural workplace.
• Individual opportunities for growth and development.

Inclusion and social diversity are core values at Hellmann. Regardless of gender, age, disabilities, religion, ethnic origin, or sexual identity, we are excited to meet you!

Join MBRF as an Administrative Assistant!
Are you ready to build your career at one of the world’s largest food companies? At MBRF, we are dedicated to nourishing lives through quality and innovation, positively impacting thousands of families worldwide.

About the Role:
As an Administrative Assistant, you will play a vital role in supporting our operations and facilitating effective communication across teams. This position is on-site, allowing you to engage directly with your colleagues and contribute to our mission.

Your Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Assist in managing schedules, communications, and fulfilling administrative tasks.
• Collaborate with colleagues to foster a productive work environment.

Why MBRF?
At MBRF, we believe in promoting the growth of our internal talent and providing opportunities to develop your career within our organization. By applying now, you take an important step in your professional journey. Become part of a team that believes in the power of sustainability, safety, quality, and integrity!

Join us now and be part of MBRF’s remarkable journey!

About the Role
Join Hilton as a Restaurant Manager, where you will be responsible for presenting and preparing high-quality food to ensure an excellent staff experience. This role requires a focus on cleanliness and organization while maintaining high standards.

Key Responsibilities:

• Prepare and present high-quality staff food within company guidelines.
• Maintain cleanliness of work areas to prevent cross-contamination.
• Ensure all mis-en-place is ready for menus.
• Communicate effectively with other departments to maintain good working relationships.
• Report maintenance, hygiene, and hazard issues promptly.
• Comply with security and safety regulations, as well as food safety legislation.
• Be environmentally aware in all food service operations.

Qualifications:

• NVQ Level 1 or equivalent.
• Positive attitude and good communication skills.
• Able to work under pressure, both independently and in teams.

Preferred Qualities:

• NVQ Level 2 or similar qualifications.
• Previous kitchen experience in a similar role.
• Intermediate Basic Food Hygiene certification.

About Hilton:
Hilton is a leading global hospitality company dedicated to exceptional guest experiences. With over 9,100 properties in 143 countries, Hilton continues to create remarkable hospitality experiences day after day.

Join Rosewood Red Sea as a Restaurant Manager

We are seeking a dynamic and polished Restaurant Manager for our contemporary Asian, Japanese-inspired restaurant. This role is vital in delivering high-energy dining experiences that focus on precision, ambiance, and exceptional hospitality. If you have experience in premium beverage culture and lifestyle resort service, this position is tailored for you.

Key Responsibilities:

• Lead daily restaurant operations to meet Rosewood, Forbes, and LQA standards.
• Maintain a strong presence during service to enhance guest engagement and manage seating flow.
• Ensure service delivery aligns with our contemporary Asian sharing style and maintains a luxurious atmosphere.
• Collaborate closely with Culinary and Beverage teams on presentation and service continuity.
• Manage reservations, guest preferences, and special requests effectively.
• Conduct pre-service briefings to ensure operational readiness.
• Handle guest feedback with professionalism and discretion to enhance customer satisfaction.
• Drive upselling and awareness of revenue while ensuring guest comfort.
• Train associates on service standards and menu knowledge to uphold high quality.
• Maintain cleanliness and presentation standards consistently.

Qualifications & Experience:

• 3 to 5 years of experience in Food and Beverage, particularly in restaurant management within luxury environments.
• Prior experience in contemporary Asian or Japanese cuisine is highly preferred.
• Strong knowledge of sharing-style service and premium dining concepts.
• Familiarity with Asian cocktails and food pairings is an advantage.
• Able to manage high-energy operations while ensuring operational discipline and refinement.
• Exceptional leadership and coaching abilities with a focus on guest engagement.
• Commercially aware with an understanding of revenue management and cost control.
• Experience with pre-opening or destination resorts is highly regarded.

Exceptional Hospitality Starts with You
Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As a Restaurant Manager, you’re not just managing daily operations for one of our hotel dining outlets – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Responsibilities
Here's what you'll do during a typical day:

• Lead daily operations: Manage outlet operations, including guest service standards, product quality, inventory, cost controls, profitability, marketing, budgeting, and enforcing policies and procedures.
• Deliver exceptional guest experiences: Monitor service and product quality, assess guest satisfaction, address issues, and identify opportunities to continuously improve the dining experience.
• Inspire and develop the team: Supervise, coach, and mentor team members; conduct performance evaluations, provide professional development opportunities, and recognize achievements to build, retain, and engage a high-performing team.
• Drive revenue growth: Implement innovative marketing strategies, up-selling techniques, and promotional initiatives to maximize food and beverage sales and profitability.
• Recruit and onboard talent: Lead hiring efforts, conduct interviews, and train new team members to maintain high service standards and operational excellence.
• Uphold regulatory standards: Maintain compliance with health, safety, sanitation, and alcohol awareness regulations, ensuring the highest standards of guest and team member wellbeing.

Qualifications
What It Takes to Make the Stay:
At Hilton, Our Core Values Define What It Takes To Succeed Here And Guide The Qualities We Look For In Every Team Member:

• A passion for spreading the light and warmth of Hospitality.
• Acting with Integrity and always doing the right thing.
• Inspiring others through Leadership.
• A belief that Teamwork drives the best outcomes.
• A sense of Ownership and accountability.
• And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

About Us
Join an Award-Winning Workplace Culture
At Hilton, we don’t just deliver exceptional experiences for our guests—we build an exceptional workplace for the Team Members who make it all possible.

Join Raffles Makkah Palace as a Restaurant Manager!
At Raffles Makkah Palace, we promise exceptional standards coupled with the best of Arab hospitality values. We offer luxurious accommodations and a unique dining experience with breathtaking views of the Holy Ka’aba.

As the Restaurant Manager, you will ensure outstanding service and memorable dining experiences. Your leadership and passion for hospitality will guide your team and create an inspiring workplace.

Key Responsibilities:

• Deliver professional, friendly, and engaging service.
• Lead the restaurant team and ensure service standards.
• Manage guest concerns promptly and professionally.
• Assist in recruitment, training, and development.
• Balance operational needs with colleague requirements.
• Conduct departmental meetings regularly.
• Enhance revenues through effective strategies and promotions.
• Maintain complete knowledge of all menus and operations.
• Manage budgets, costs, and profitability targets.
• Ensure compliance with hygiene and service standards.
• Promote guest satisfaction and service improvements.
• Perform other duties as required.

Qualifications:

• Minimum 4 years of experience in F&B management in a luxury hotel.
• Strong interpersonal, leadership, and problem-solving skills.
• Excellent organization and planning abilities.
• Goal-oriented with a focus on results.
• International experience is an asset.
• Energetic, enthusiastic and a charismatic team player.

We are committed to attracting diverse talent and ensuring an inclusive environment. Join us and write your own story with Raffles!

Join Alcon as a Customer Service Manager!
Alcon is a global leader in eye care, dedicated to improving quality of life through innovative vision solutions. In this role, you will play a key part in delivering exceptional customer experiences by leading our local Customer Operations teams and supporting Alcon’s transformation toward intelligent, customer‑centric service centers aligned with the GEM Supply Chain strategy.

Responsibilities:

• Lead and coach Customer Operations teams across Surgical and Vision Care.
• Oversee end‑to‑end processes including pre‑order, order/delivery, and returns.
• Collaborate closely with regional and local stakeholders to monitor service performance and KPIs.
• Drive continuous improvement, automation, and compliance initiatives for high service levels.
• Manage distributor relationships and customer satisfaction.

Qualifications:

• University degree or equivalent business experience.
• 3–5 years of proven leadership experience, ideally in Customer Operations, OTI, or Supply Chain.
• Strong people management skills within a matrix organization.
• Experience driving change and leading cross‑functional projects.
• Fluency in English and local languages.
• Strong SAP (OTI modules) and financial cost analysis skills.

Why Alcon?
At Alcon, you will thrive by putting customers first, challenging the status quo, and leading with purpose. Join our team to foster innovation, maintain high standards of quality, and build strong relationships.

Join the FAENA Movement as a Restaurant Manager!
At Faena The Red Sea, we are on a journey to fuse art, culture, and community, celebrating authentic hospitality through our exceptional service. As we expand into the Kingdom of Saudi Arabia, we invite you to be part of an extraordinary experience.

Role Overview:
The Restaurant Manager will lead the service operations during assigned shifts, ensuring that the energy and flow of the restaurant reflect our unique cultural ethos. You will oversee daily service, supervise front-of-house staff, and ensure seamless guest experiences.

Key Responsibilities:

• Lead and manage floor service during assigned shifts, ensuring guest expectations are met or exceeded.
• Monitor table status and service timing in coordination with kitchen and bar teams.
• Conduct pre-shift meetings to align the team on updates and service priorities.
• Greet guests warmly and ensure satisfaction during their experience.
• Manage guest complaints with discretion and empathy.
• Supervise staff during service to maintain high quality standards.
• Identify training needs and support team development initiatives.

Qualifications:

• 3+ years experience in a luxury hotel or upscale dining environment.
• Forbes 5 Star hotel experience is a significant advantage.
• Strong understanding of restaurant operations and service standards.
• Exceptional guest interaction and service recovery skills.

About the Company:
Longevity Wellness Hub is dedicated to elevating the human experience by helping people age well and live better. The hub integrates quantum frequency scanning, advanced fitness protocols, and biohacking technologies to support holistic health and performance. Services are designed to optimize physical, mental, and emotional well-being through personalized, data-driven approaches. In addition to its cutting-edge tools, Longevity Wellness Hub fosters a supportive community through events, workshops, and shared wellness experiences.

Role Description:
This is a full-time, on-site Administrative Assistant role based in Jeddah. The Administrative Assistant will manage day-to-day office operations, including scheduling appointments, greeting clients, and maintaining a welcoming reception area. Responsibilities include:

• Handling phone calls and messages
• Responding to emails and supporting visitor inquiries with professional and courteous communication
• Organizing files and records
• Preparing basic reports
• Supporting executives with calendar coordination
• Assisting with logistics for community events and wellness sessions

Collaborating closely with the wellness and operations teams to ensure smooth, efficient administrative support for all hub activities.

Qualifications:

• Strong Administrative Assistance and Executive Administrative Assistance skills
• Professional Phone Etiquette and Communication skills
• Solid Clerical Skills including filing, data entry, document preparation, and basic record-keeping
• High level of organization and attention to detail
• Proficiency with common office software
• Customer service mindset with a friendly, respectful, and inclusive approach
• Ability to work on-site in Jeddah
• Previous experience in an administrative or front-desk role is an advantage
• Relevant diploma or degree in business administration or a related field is preferred