Join the Batterjee Medical College as an Office Manager!We are seeking a dynamic individual to provide high-level administrative, coordination, and organizational support to the COO and executive team. This is an exciting opportunity for someone who thrives in a fast-paced environment and can manage office operations effectively.
Key Responsibilities:- Executive Support & Office Management: Manage daily operations of the COO's office, including scheduling and document preparation.
- Coordinate internal meetings, take minutes, and follow up on action items.
- Maintain confidentiality of sensitive information.
- Act as a liaison between departments and external stakeholders.
- Administrative & Reporting Duties: Prepare executive reports and meeting materials.
- Support documentation, data entry, and file management systems.
- Track deadlines and office workflows.
- Design & Project Coordination: Provide basic graphic design support for internal communications.
- Coordinate with vendors on office upgrades.
- Maintain the quality of executive workspaces.
- Other Duties: Assist with event planning and manage inventory of office supplies.
- Perform additional duties as assigned by the COO.
Requirements:- Bachelor’s degree in Business Administration, Office Management, or a related field.
- 3+ years of experience in an executive administrative or office management role.
- Proficiency in Microsoft Office and basic graphic design tools.
- Strong communication skills in English and Arabic preferred.
- Excellent organizational and time management abilities.
Preferred:- Experience in an academic or medical environment.
- Familiarity with interior design principles.
- Knowledge of document/report formatting for executive use.
Key Competencies:- Professionalism and discretion.
- Attention to detail and problem-solving ability.
- Adaptability and initiative.
- High degree of cultural sensitivity.
