Administrative Assistant

Join Giza Arabia as an Admin Assistant!
We are seeking a dedicated and organized Admin Assistant to provide essential secretarial and administrative support to our team. In this role, you will play a crucial part in ensuring the smooth operation of our office while contributing to key projects across various sectors.

Key Responsibilities:

• Provide administrative support to the PM and/or Function by typing, preparing, and compiling reports and proposals.
• Develop and maintain an efficient filing system for the organization.
• Prepare and manage stationary requests to ensure regular availability.
• Follow-up on issued and pending invoices, expenses, advances, and communicate with the Finance Function for approval.
• Maintain and update contact lists for technical staff and facilitate transportation logistics to customer sites.
• Handle assigned call management duties and logistics for project team travels.
• Regularly submit reports and respond to client inquiries, ensuring effective communication with relevant personnel.
• Manage external communications, including sending/receiving faxes.

Personal Skills:

• Proficiency in MS Office with suitable typing speed.
• Excellent organizational, communication, and interpersonal skills.
• Strong analytical abilities and good relationship-building skills.
• Team player with a good command of English.

Qualifications:
- Bachelor’s degree in Engineering (Electrical, Renewable Energy, or a related field)
- Previous office experience or OSHA certificates are preferred.

About Giza Arabia:
Giza Arabia is dedicated to providing top-notch services in the IT sector, with a focus on telecoms, utilities, oil & gas, and government sectors.

Join ARTAT Enterprise as an Administrative Assistant
We are looking for a dedicated Administrative Assistant to join our dynamic team in Riyadh, Saudi Arabia. In this role, you will provide comprehensive administrative and clerical support with a focus on managing pharmacy purchasing orders, reviewing shipment invoices, and handling related operational tasks.

Key Responsibilities:

• Pharmacy Purchasing Orders Management:
  • Prepare, process, and track all pharmacy purchasing orders.
  • Coordinate with suppliers and pharmacy staff for accurate and timely order placement and delivery.
  • Maintain records of purchase requests, approvals, and deliveries.
• Shipment Invoice Review:
  • Assist in reviewing shipment invoices and related documents for accuracy and compliance.
  • Coordinate with logistics and finance teams for the timely processing and filing of shipment documents.
  • Follow up on discrepancies, missing documents, or outstanding approvals.
• Administrative Support:
  • Maintain organized filing systems (physical and digital) for procurement records.
  • Prepare reports, summaries, and updates related to purchasing and shipments as required.
• Coordination & Communication:
  • Act as a liaison between suppliers, pharmacy staff, logistics, and finance departments.
  • Follow up on pending purchase orders, deliveries, and invoice approvals.
  • Schedule and coordinate meetings or calls related to procurement and shipment matters.
• Other Duties:
  • Support the team with additional administrative and operational tasks as assigned.
  • Ensure adherence to company policies and procedures in all handled tasks.

Qualifications:

• Preferably a bachelor's degree in business administration, Supply Chain, or a related field.
• Proven administrative experience, preferably in procurement or logistics.
• Strong organizational and communication skills.
• Good command of Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and work under pressure.
• Attention to detail and problem-solving skills.

About the Company:
Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa. Ansys is the global leader in engineering simulation, helping the world’s most innovative companies deliver radically better products to their customers.

About the Role:
We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.

Key Responsibilities:

• PRO tasks:
  • Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
  • Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, and MOFA.
  • Update and maintain records of all legal documents, including CR and Saudization reports.
  • Maintain confidentiality and accuracy in all administrative and PRO tasks.
  • Handle inquiries and communications from government agencies.
  • Submit and follow up on government tenders through portals such as Etimad.
• Administrative tasks:
  • Maintain and update employee records and contracts.
  • Coordinate with HR for onboarding and offboarding.
  • Assist HR with employee letters (salary, employment, NOC, etc.).
  • Monitor expiry dates of documents and ensure timely renewals.
  • Support day-to-day office administration, supplies, and logistics.

Key Requirements:

• 12 years of experience in administration and PRO roles, preferably within KSA.
• Fluent in Arabic and English – both written and verbal.
• Strong knowledge of KSA government portals.
• Ability to handle government correspondence.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office and Google Business Suite.
• Understanding of Saudi labor laws and administrative procedures.
• Bachelor’s degree or diploma in Business Administration, HR, or a related field (preferred).