Executive Secretary📣 Job Ad

Join the Team at Saudi Multichem Company as a Senior Executive Assistant!
We are seeking a dedicated and highly organized Senior Executive Assistant to provide comprehensive support to our top management. This role is critical to our operational efficiency and requires a detail-oriented professional who can manage multiple tasks simultaneously.

What You'll Achieve

• Executive Support: Provide direct administrative assistance including calendar management, meeting scheduling, and handling executive correspondence.
• Communication and Coordination: Ensure clear communication between management and internal departments, clients, and partners.
• Operational Efficiency: Prepare executives for meetings, monitor communications, and ensure consistent support for company-wide initiatives.

What You'll Bring

• Bachelor's degree in Business Administration, Management, or a related field.
• 35 years of experience in executive or senior administrative support roles.
• Fluency in English is mandatory.
• Exceptional organizational and interpersonal skills.
• High proficiency in Microsoft Office Suite.

We're looking for an individual with strong judgment, confidentiality, and the ability to work independently. Experience in the construction industry is preferred but not required.

Join Us as an Executive Secretary at Ithra Designs!
Our head office in Jeddah is looking for a dynamic and highly organized Executive Secretary with a strong background in Architecture or Interior Design. You will be crucial in supporting our administrative and technical operations, ensuring seamless coordination of our projects and professional presentation of our materials.

Key Responsibilities:

• Schedule and coordinate meetings, presentations, and appointments.
• Track project progress and prepare regular reports for internal and client updates.
• Organize and archive architectural files, drawings, and related documentation.
• Draft meeting minutes and professional correspondence.
• Prepare and coordinate material boards including material selection and presentation layouts.
• Assist the design team in material selection and coordinate with suppliers.
• Provide general administrative support to the design and technical team.

Requirements:

• Bachelor’s degree in Architecture or Interior Design.
• Minimum of 3 years of experience in an executive secretarial or administrative role, preferably in related fields.
• Proven experience in preparing and coordinating material boards.
• Proficiency in Microsoft Office; knowledge of AutoCAD or design software is a plus.
• Strong organizational, time management, and communication skills.
• Fluency in English & Arabic (spoken and written).

How to Apply:
Please submit your CV, portfolio, and a short cover letter to our email.

Join Dallah Albaraka as an Executive Secretary!
We are seeking a proactive Executive Secretary to provide exceptional administrative and organizational support to our office manager. You will play a crucial role in ensuring that our office runs smoothly and efficiently while upholding professionalism and confidentiality.

Key Responsibilities:

• Assist the Office Manager by organizing their schedule, including appointments and meetings, while providing timely reminders.
• Manage incoming correspondence (both paper and email), distributing it by priority and ensuring effective communication.
• Prepare and edit official documents and correspondence related to the office.
• Coordinate and organize meetings, prepare agendas, invitations, and ensure all logistics are handled.
• Document minutes of meetings and follow up on actionable items.
• Maintain confidentiality and ensure the accuracy and organization of office files.

Qualifications:

• Bachelor's degree in management, business administration, or a related field.
• Professional certificate in secretarial work or office management.
• Minimum of 2 years experience in a secretarial or administrative role.
• Proficiency in Microsoft Office applications.
• Strong time management and organizational skills.
• Excellent written communication abilities.