Executive Secretary📣 Job Ad

Join the Team at Saudi Multichem Company as a Senior Executive Assistant!
We are seeking a dedicated and highly organized Senior Executive Assistant to provide comprehensive support to our top management. This role is critical to our operational efficiency and requires a detail-oriented professional who can manage multiple tasks simultaneously.

What You'll Achieve

• Executive Support: Provide direct administrative assistance including calendar management, meeting scheduling, and handling executive correspondence.
• Communication and Coordination: Ensure clear communication between management and internal departments, clients, and partners.
• Operational Efficiency: Prepare executives for meetings, monitor communications, and ensure consistent support for company-wide initiatives.

What You'll Bring

• Bachelor's degree in Business Administration, Management, or a related field.
• 35 years of experience in executive or senior administrative support roles.
• Fluency in English is mandatory.
• Exceptional organizational and interpersonal skills.
• High proficiency in Microsoft Office Suite.

We're looking for an individual with strong judgment, confidentiality, and the ability to work independently. Experience in the construction industry is preferred but not required.

Join Al Jamal Group as an Executive Secretary!
We are seeking a professional female Executive Secretary to become part of our team in Jeddah, Saudi Arabia. The ideal candidate will possess excellent communication skills in English, as she will closely work with the company manager and accompany him during meetings, events, and daily activities.

Responsibilities:

• Acting as a personal assistant to the manager.
• Translating emails, posts, and correspondence from English to Arabic and vice versa.
• Managing daily correspondence and administrative tasks.
• Providing full linguistic support to the manager in all professional matters.
• Ensuring smooth and effective coordination between departments.

Requirements:

• Fluency in English (both spoken and written) is mandatory.
• Previous experience in translation and executive assistant roles is preferred.
• Professionalism, organization, and attention to detail are essential.
• Flexibility to work extra hours when necessary (additional pay will be provided).

Salary will be determined during the interview process.

Join Us as an Executive Secretary at Ithra Designs!
Our head office in Jeddah is looking for a dynamic and highly organized Executive Secretary with a strong background in Architecture or Interior Design. You will be crucial in supporting our administrative and technical operations, ensuring seamless coordination of our projects and professional presentation of our materials.

Key Responsibilities:

• Schedule and coordinate meetings, presentations, and appointments.
• Track project progress and prepare regular reports for internal and client updates.
• Organize and archive architectural files, drawings, and related documentation.
• Draft meeting minutes and professional correspondence.
• Prepare and coordinate material boards including material selection and presentation layouts.
• Assist the design team in material selection and coordinate with suppliers.
• Provide general administrative support to the design and technical team.

Requirements:

• Bachelor’s degree in Architecture or Interior Design.
• Minimum of 3 years of experience in an executive secretarial or administrative role, preferably in related fields.
• Proven experience in preparing and coordinating material boards.
• Proficiency in Microsoft Office; knowledge of AutoCAD or design software is a plus.
• Strong organizational, time management, and communication skills.
• Fluency in English & Arabic (spoken and written).

How to Apply:
Please submit your CV, portfolio, and a short cover letter to our email.