Maintenance Supervisor📣 Job Ad

Join KEO International Consultants as an Executive Secretary!
We are a leading architectural and engineering firm dedicated to innovation and excellence in the built and natural environments, with over 60 years of experience. Our team is seeking a talented Executive Secretary to provide comprehensive administrative support to our senior leadership in Jeddah.

Key Responsibilities:

• Manage and coordinate office activities and schedules.
• Create and update databases for various projects.
• Assist in managing communications between executives, clients, and internal teams.
• Prepare letters, reports, and presentations using MS applications.
• Handle incoming correspondence efficiently.
• Facilitate document submission and ensure compliance with quality parameters.

Qualifications:
We are looking for a candidate with a Bachelor's Degree in Business Administration or related field and a minimum of 5 years of experience in an administrative role. This position is exclusively open for GCC nationals.

Join us and be part of our commitment to professional development and a supportive work environment!

Company Description
Located adjacent to the residential tower, expert service and world-class luxury combine in the Raffles Hotel Jeddah, which is ready to welcome you and your guests at any moment. Here, the high standards, special touches, and trademark elegance of the Raffles brand are the ultimate compliment to the charm and beauty of a stay in Jeddah.

Job Description
We are seeking an enthusiastic and detail-oriented Events Coordinator to join our dynamic team in Jeddah, Saudi Arabia. As an Events Coordinator, you will play a crucial role in planning, organizing, and executing a wide range of corporate events, ensuring seamless experiences for our clients and guests.

• Coordinate and manage all aspects of event planning, including venue selection, logistics, catering, and audiovisual requirements.
• Develop and maintain relationships with vendors, suppliers, and event partners.
• Create and manage event budgets, ensuring cost-effectiveness while maintaining high-quality standards.
• Collaborate with internal teams to understand event objectives and translate them into successful experiences.
• Conduct site inspections and negotiate contracts with venues and suppliers.
• Develop innovative event concepts and themes that align with client goals and brand identity.
• Manage on-site event operations, ensuring smooth execution and resolving any issues that arise.
• Coordinate post-event evaluations and prepare comprehensive reports for stakeholders.
• Stay up-to-date with industry trends and best practices to continually improve event offerings.
• Maintain accurate and detailed event documentation, including contracts, timelines, and client communications.
• Ensure compliance with safety regulations and company policies throughout all event processes.

Qualifications

• Diploma in Tourism, Hospitality Management, or Events Management.
• Minimum of 3 years of experience in group, catering, and conference coordination, or 1 year of experience in a similar capacity with a proven track record.
• Excellent verbal and written communication skills in English.
• Proficiency in MS Office suite, particularly Excel, Word, and PowerPoint.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Demonstrated ability to work collaboratively in a fast-paced, customer-focused environment.
• Creative problem-solving skills and attention to detail.
• Flexibility to work evenings and weekends as required for event execution.
• Experience with event management software is a plus.
• Knowledge of local venues, vendors, and event regulations in Jeddah, Saudi Arabia is preferred.