Secretary📣 Job Ad

Join AMS Baeshen & Co. as a Board Secretary!
We are seeking a detail-oriented and highly organized individual to support our Board of Directors in managing meetings, maintaining records, and ensuring compliance with governance standards. This role is critical for the smooth operation of the Board, facilitating effective communication between senior management and the Board.

Key Responsibilities:

• Organize and coordinate Board meetings, including scheduling, preparing agendas, and distributing materials.
• Record and prepare meeting minutes, ensuring accurate documentation of discussions and decisions.
• Maintain official records of the Board, including policies and corporate governance documents.
• Serve as the point of contact for Board members and stakeholders.
• Ensure compliance with corporate governance best practices.
• Support Board members with relevant reports and follow-up actions.
• Liaise with internal teams to align on strategic initiatives and Board communications.
• Monitor and report on action items and decisions made by the Board.

Key Skills & Qualifications:

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and board management software.
• Knowledge of corporate governance and regulatory frameworks.
• Ability to manage multiple tasks effectively.
• Bachelor’s degree in Business Administration, Law, or related field.
• Previous experience in a Board support role is preferred.
• Discretion and ability to handle confidential information.

Join Our Growing Team as a Board Secretary!
We are looking for a Board Secretary to join our growing team at YUNIGREEN. The Board Secretary will be responsible for supporting and organizing the administrative activities of the Board of Directors, ensuring smooth and efficient operations.

Responsibilities:

• Organize and manage Board of Directors meetings, including sending out invitations and agendas.
• Prepare meeting minutes and document discussions and decisions made during meetings.
• Coordinate with board members and provide administrative support as needed.
• Follow up on the implementation of Board decisions and ensure tasks are being carried out according to the set plans.
• Prepare regular reports and meeting summaries.
• Maintain and organize important files and documents for the Board of Directors securely.
• Coordinate with other departments within the company to ensure the Board’s needs are met.
• Provide administrative assistance to board members on legal and administrative matters when required.

Requirements:

• Bachelor’s degree in law or finance field.
• At least 3 years of experience in office management or Board Secretariat roles.
• Familiarity with modern office software and board management tools is a plus.
• Strong leadership and organizational skills with the ability to work under pressure.
• Based in Jeddah city.

Good English language
Experience in Office programs and data entry
and communication skills