Administrative Assistant📣 Job Ad

About the Role:
The Administrative Assistant will be responsible for providing high-level administrative and organizational support to ensure smooth day-to-day operations within the department or organization. The ideal candidate should be proactive, detail-oriented, and capable of handling multiple tasks efficiently and professionally.

Key Responsibilities:

• Office Coordination: Manage day-to-day office operations, including organizing files, ordering supplies, and maintaining records in an orderly and confidential manner.
• Scheduling & Calendar Management: Coordinate and manage calendars, arrange appointments and meetings, and ensure timely reminders and follow-ups for executives or team members.
• Meeting Preparation & Support: Prepare agendas, take meeting minutes, and distribute relevant documents. Ensure logistics and materials are in place for internal and external meetings.
• Correspondence Management: Handle incoming and outgoing communications including emails, letters, and calls. Draft, proofread, and format official documents and memos.
• Travel & Logistics: Arrange travel itineraries, hotel bookings, transportation, and prepare travel expense reports as required.
• Document Management: Maintain organized digital and physical filing systems. Ensure timely retrieval and proper version control of documents.
• Support Department Activities: Assist with organizing company events, trainings, and workshops. Coordinate with internal departments for administrative tasks.
• Vendor & Service Coordination: Liaise with suppliers and service providers regarding office-related needs (maintenance, subscriptions, printing, etc.).
• Confidentiality & Discretion: Handle sensitive information with the highest degree of integrity and discretion.

Job Requirements:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 24 years of experience in a similar administrative or office support role.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication skills in both Arabic and English.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and manage time effectively.
• Professional demeanor and strong interpersonal skills.
• Familiarity with office equipment and administrative procedures.