Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary
As part of the Principal Buyer | Saudi Power Procurement Company, you will play a key role in our administrative operations, supporting our VP and management team. We are looking for a highly organized and detail-oriented Executive Secretary to manage correspondences and assist in day-to-day activities.

Responsibilities:

• Receive and check all correspondences of the VP/Manager's/Employees.
• Register and arrange the mail and submits it to the manager for briefing and action.
• Prepare answers to correspondence according to instructions.
• Respond politely to telephone conversations and take messages as required.
• Maintain records and update documents as necessary.
• Arrange meetings with internal and external visitors.
• Complete work on routine documents and check for completeness.

Qualifications:

• Bachelor's degree in Business Administration or related field.
• 4 to 7 years of experience.
• Excellent knowledge of written and spoken English.
• Proficient in Microsoft Office applications.
• Strong communication skills.

If you are a motivated professional looking to contribute to the dynamic team at the Saudi Power Procurement Company, we encourage you to apply today.

About the Role:
The Executive Assistant Secretary plays a vital role by providing direct executive support to the Director at IHCC. This position is perfect for someone who thrives in a dynamic environment and enjoys managing schedules, organizing meetings, and handling confidential tasks with professionalism.

Key Responsibilities:

• Manage and organize the Director’s daily schedule.
• Arrange internal and external meetings and prepare meeting minutes.
• Coordinate with internal and external parties on behalf of the Director.
• Prepare letters, reports, and official correspondence.
• Organize business travel and bookings as needed.
• Follow up on and execute tasks assigned directly by the Director.

Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• Minimum of 2 years of experience in a similar role.
• Strong organizational skills, discretion, and attention to detail.
• Fluent in both Arabic and English (spoken and written).
• Proficient in Microsoft Office and Outlook.

About the Role:
This is an exciting opportunity to join BARAKA for Real Estate Development and Investment as an Executive Secretary. In this role, you will provide and lead support to both internal and external parties with a high level of professionalism, reflecting positively on the organization.

Key Responsibilities:

• Manage sensitive matters with confidentiality and discretion.
• Maintain a daily calendar of meetings and events.
• Prepare Word, Excel, and PowerPoint documents in support of organizational objectives.
• Arrange travel and accommodations for executives and prepare expense reports.
• Screen incoming telephone calls and deliver accurate messages.
• Demonstrate excellent communication and time management skills.
• Organize complex calendars and schedules, resolving scheduling issues.
• Complete ad-hoc projects as assigned.

Preferred Attributes:

• Strong business acumen with the ability to decipher priorities.
• Commitment to excellence and proactive problem-solving.
• Excellent communicator with a team-oriented approach.
• Ability to work with sensitive information.