Mgr Purchasing📣 Job Ad

About the Role

Sheraton Hotels & Resorts is seeking a Purchasing Manager to join their team in Medina, Al Madinah. This full-time role involves overseeing purchasing operations, ensuring adherence to established procedures for ordering, receiving, storing, distributing, and payment of items. The manager will also be responsible for developing and maintaining an approved vendor list across all categories.

Key Responsibilities

• Generate accurate and timely reports and presentations.
• Compile, code, categorize, calculate, tabulate, audit, and verify information or data.
• Ensure sanitation compliance and maintain sanitation and safety standards as per brand guidelines.
• Assist the Executive Chef with all aspects of food, beverage, and controllable purchasing to ensure quality and profitability.
• Order all food and beverage items based on business needs and assist in maintaining/lowering budgeted costs.
• Delegate and enforce first-in/first-out inventory rotation for all storeroom products.
• Implement proper safeguards for the security of food and beverage storeroom assets.
• Enforce item use-up with storeroom personnel and kitchen management to keep inventory levels low.
• Communicate with kitchen, restaurant management, and vendors to ensure timely deliveries.
• Check invoices against shipments to verify quantity, quality, weights, and purchase specifications.
• Utilize computer programs for daily and period-end food and beverage cost calculations.
• Maintain inventory controls for proper levels, dating, rotation, and requisitions.
• Complete administrative tasks, including C-7s, menu costing, and general office duties, on a timely basis.
• Conduct period-end inventory according to Food and Beverage and Accounting standard operating procedures.
• Ensure price and product availability issues are communicated to the F&B Director and Executive Chef.
• Adhere to all LSOPs and ensure accurate administration of invoices and proper bookkeeping procedures.
• Receive and inspect all deliveries and maintain an accurate controllable log and beverage perpetual.

Accounting and Financial Management

• Demonstrate knowledge of job-relevant issues, products, systems, and processes.
• Utilize computer systems and software for data entry and information processing.
• Apply individual judgment to ensure compliance with laws, regulations, and standards.
• Stay updated on technical knowledge and apply new information to the role.
• Submit reports in a timely manner and ensure accurate documentation of profits and losses.
• Achieve and exceed performance, budget, and team goals.
• Develop specific goals and plans to prioritize, organize, and accomplish work.
• Monitor applicable taxes, ensuring they are current, collected, and/or accrued.

Operational Support and Leadership

• Utilize interpersonal and communication skills to lead, influence, and encourage others, advocating sound financial/business decision-making.
• Address disciplinary situations promptly and consistently.
• Ensure timely completion of performance reviews for supervisors and non-management employees.
• Coordinate and implement accounting work and projects, including audits for all property operations.
• Comply with Federal and State laws applicable to operations procedures.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies.
• Work with operations teams to develop and execute an operational strategy aligned with the brand’s business strategy.
• Review comment cards, guest satisfaction results, and other data to identify areas for improvement.
• Evaluate discipline teams' service needs and provide feedback.
• Participate in property walk-throughs to ensure maintenance and preventative processes are in place.
• Communicate departmental goals clearly and consistently to achieve desired results.

Customer Experience and Safety

• Provide excellent customer service by being available and approachable for all customers and guests.
• Take proactive approaches when dealing with customer and guest concerns.
• Extend professionalism and courtesy to customers and guests at all times.
• Respond timely to customer service department requests and ensure all team members meet hospitality requirements.
• Implement the property emergency plan and provide a safe working environment in compliance with OSHA/MSDS.
• Implement and sustain property accident prevention programs and follow property-specific recovery plans.

Qualifications and Experience

• 0-1 years of experience in a related field.
• Ability to analyze information and evaluate results to choose the best solutions and solve problems.
• Strong interpersonal and communication skills, including providing information to supervisors, co-workers, and subordinates via various channels.
• Proficiency in using existing computer programs effectively to post invoices, update items, and costs.
• Demonstrated self-confidence, energy, and enthusiasm.
• Ability to manage group or interpersonal conflict.
• Strong time management and organizational skills.
• Ability to present ideas, expectations, and information in a concise, organized manner.
• Proficiency in problem-solving methodology for decision-making and follow-up.