Fleet & Insurance Coordinator

About the Role

Virtucruit is collaborating with a prominent company in Saudi Arabia to recruit a Fleet & Insurance Coordinator for its Logistics Department. This full-time position, based in Najran, requires a candidate with 0-1 years of experience who can effectively manage fleet and insurance coordination activities. The role ensures all operational requirements are identified, processed, and completed in accordance with company procedures and supplier coordination processes.

Key Responsibilities

• Ensure the highest standards of safety, health, and environmental work are maintained.
• Manage fleet documentation, including vehicle registrations and Istimara renewals.
• Monitor fleet utilization and maintain accurate records of vehicle movement and documentation.
• Handle insurance claims and follow-ups for company vehicles, assets, equipment, and machinery.
• Coordinate with insurance companies, surveyors, workshops, and other relevant parties for claim processing and settlement.
• Prepare and submit insurance claim documents, accident reports, and supporting records.
• Follow up on claim status to ensure timely closure of insurance cases.
• Maintain comprehensive records of insurance policies, renewals, claims history, and asset documentation.
• Track traffic violations, accident cases, and related compliance requirements.
• Update fleet and insurance information within the ERP/system and maintain proper filing.
• Coordinate with internal departments regarding asset movement, accident reporting, and insurance matters.
• Prepare fleet utilization and insurance claim reports for management review.
• Ensure compliance with company policies and Saudi regulations pertaining to fleet and insurance.

Qualifications and Experience

• School or High School Diploma in Business Administration or a related field.
• Minimum of 1-2 years of experience in fleet coordination and insurance claims handling within Saudi Arabia.
• Good knowledge of vehicle documentation, insurance claims procedures, and record management.
• Proficiency with ERP systems and MS Office applications.

Required Skills

• Strong coordination, follow-up, and organizational skills.
• Ability to manage multiple tasks efficiently and maintain accurate records.
• Good English communication skills, both oral and written.

Work Environment

This role is a full-time position within the Logistics Department, based in Najran, Saudi Arabia. The successful candidate will work collaboratively with internal departments and external partners to ensure smooth fleet and insurance operations.