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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
Job Summary:
The Executive Secretary will provide high-level administrative support to senior executives, ensuring efficient operations and effective communication across departments. This role requires strong organizational, communication, and analytical skills, along with the ability to maintain confidentiality and manage complex schedules and reports.

Key Responsibilities:
  • Manage and organize the executive's calendar, including scheduling appointments, meetings, and travel arrangements.
  • Follow up on tasks and decisions to ensure timely execution and adherence to deadlines.
  • Prepare, analyze, and present detailed reports using Microsoft Excel and Power BI.
  • Coordinate and gather data from different departments to support executive-level reporting and decision-making.
  • Draft and edit professional correspondence, emails, and official documents.
  • Organize, file, and maintain confidential records and administrative systems for easy retrieval.
  • Handle incoming and outgoing communications (calls, emails, letters) with discretion and professionalism.
  • Prepare meeting materials, take minutes, and track action items from executive meetings.
  • Develop and deliver PowerPoint presentations as requested by management.
  • Coordinate travel arrangements, including flight bookings, accommodations, and itineraries.
  • Provide proactive administrative support for strategic initiatives and business follow-ups.
  • Perform additional administrative duties as assigned by executive leadership.

Qualifications & Requirements:
  • Bachelor’s degree in Business Administration, Management, or a related field.
  • Minimum of 3 years of experience in an executive or senior administrative assistant role.
  • Advanced proficiency in Microsoft Office Suite, especially Excel, Outlook, PowerPoint, and solid hands-on experience with Power BI.
  • Exceptional organizational and time management skills with strong attention to detail.
  • Excellent verbal and written communication skills in both English and Arabic.
  • Demonstrated ability to handle confidential information with integrity and professionalism.
  • Strong personality with leadership qualities, discretion, and the ability to work independently.
  • High follow-through capabilities and the ability to manage multiple tasks simultaneously.

Requirements

  • Open for all nationalities
  • No experience required
Saud

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