img
Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
Join Awqaf Investment as an Executive Secretary!
We are looking for a highly organized Executive Secretary to manage the CEO's office.

Job Purpose:
The Executive Secretary is responsible for the organization and running of daily administrative tasks for the CEO office. This role oversees the smooth operation of day-to-day activities, including organizing events, scheduling meetings, and contributing to process improvements.

Core Responsibilities:
  • Handle all requests made by the CEO for administrative tasks.
  • Act as the focal point for CEO office communication with internal and external parties.
  • Prepare memos, reports, and communications as required.
  • Manage the CEO’s schedule and appointments.
  • Coordinate with other departments to ensure timely completion of tasks.
  • Maintain updated filing systems and ensure data security.
  • Archive documents in the management system for accuracy.
  • Raise purchasing requests for the CEO office and follow up on deliveries.
  • Provide support for various tasks as requested by the CEO.
  • Manage office supplies inventory and place orders as needed.
  • Facilitate meetings, prepare minutes, and ensure stakeholder attendance.

Qualification & Requirements:
- Diploma in Business Administration, Office Management or a related field.
- Minimum of 5 years in a secretarial role.

Requirements

  • Open for all nationalities
  • No experience required
Saud

Similar Jobs

Executive Secretary

📣 Job Ad

SABIL | سابل

Full-time
About the Role:
Support SABIL’ Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.

Executive Office Management
  • Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
  • Plan and execute Very Important Person (VIP) events, managing logistics and special requirements.
  • Coordinate executive site visits, ensuring that the visits are organized and conducted smoothly.
  • Lead general office administration tasks.
  • Guarantee exceptional interactions with visitors and stakeholders.

Executive Support
  • Demonstrate accuracy and attention to detail in completing expense reports.
  • Compose and prepare confidential correspondence with precision.
  • Arrange complex travel plans and manage itineraries.
  • Maintain and organize executive files, records, and documents.
  • Provide a bridge for smooth communication between the executive office and internal departments.

Continuous Improvement
Assist with identifying opportunities for continuous improvement of SABIL systems and processes.

breifcase0-1 years

locationRiyadh

8 days ago

Executive Secretary

📣 Job Ad

Abdullah M. Bin-Saedan Real Estate Co.

Full-time
Join Abdullah M. Bin-Saedan Real Estate Co. as an Executive Secretary!
We are seeking a professional and highly organized Executive Secretary to support the Executive Office and ensure smooth administrative operations.

Key Responsibilities:
  • Manage incoming calls and communication for the Executive Office.
  • Organize files, documents, and handle office correspondence.
  • Draft and format official letters and memos.
  • Coordinate meetings and prepare required logistics.
  • Distribute and follow up on incoming/outgoing mail.
  • Maintain confidentiality of all executive-related matters.
  • Liaise with departments to follow up on executive instructions.
  • Prepare minutes of meetings and weekly reports.
  • Assist with document reviews and approvals.
  • Perform other tasks as directed by the executive.

Requirements:
  • Minimum 5 years of experience in a similar role.
  • Bachelor’s degree in Business Administration or a related field.
  • Fluency in English (spoken and written) is mandatory.
  • Proficiency in MS Office applications.
  • Strong time management and organizational skills.
  • Professional communication and interpersonal abilities.

breifcase0-1 years

locationRiyadh

16 days ago

Executive Secretary

📣 Job Ad

King Khaled Specialist Hospital for Eye Care

Full-time
Join our team as an Executive Secretary!
At مستشفى الملك خالد التخصصي للعيون, we are seeking a dedicated Executive Secretary to support our department head and enhance our administrative operations.

Key Responsibilities:
  • Organize leave schedules for staff in collaboration with department heads.
  • Handle the receipt, transcription, and distribution of correspondence and reports, maintaining confidentiality at all times.
  • Establish and maintain a systematic filing system for all correspondence and departmental records.
  • Review documentation for appropriateness.
  • Assist with various minor executive duties as requested.
  • Support the Director in preparing correspondence, reports, and department budgets.
  • Arrange for the pickup of outgoing mail and packages.
  • Keep track of leave records and mandatory education requirements.
  • Answer and direct incoming calls, receive and relay messages.
  • Greet visitors and direct them to appropriate staff.
  • Coordinate committees, meetings, and venue arrangements.
  • Record minutes of management and staff meetings.
  • Manage travel and schedules as required.
  • Perform all duties with professionalism and confidentiality.
  • Carry out any other related duties as assigned.

Qualifications:
Applicants should hold a Diploma in Secretarial Studies or a related field with a minimum of two years of experience in a secretarial role. Alternatively, a Bachelor’s Degree in Managerial Studies, Office Management, or a related field is acceptable.

Join us in making a difference in healthcare!

breifcase0-1 years

locationRiyadh

16 days ago