img
Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
About the Role:
Support SABIL’ Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.

Executive Office Management
  • Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
  • Plan and execute Very Important Person (VIP) events, managing logistics and special requirements.
  • Coordinate executive site visits, ensuring that the visits are organized and conducted smoothly.
  • Lead general office administration tasks.
  • Guarantee exceptional interactions with visitors and stakeholders.

Executive Support
  • Demonstrate accuracy and attention to detail in completing expense reports.
  • Compose and prepare confidential correspondence with precision.
  • Arrange complex travel plans and manage itineraries.
  • Maintain and organize executive files, records, and documents.
  • Provide a bridge for smooth communication between the executive office and internal departments.

Continuous Improvement
Assist with identifying opportunities for continuous improvement of SABIL systems and processes.

Requirements

  • Open for all nationalities
  • No experience required
Saud

Similar Jobs

Executive Secretary

📣 Job Ad

King Khaled Specialist Hospital for Eye Care

Full-time
Join our team as an Executive Secretary!
At مستشفى الملك خالد التخصصي للعيون, we are seeking a dedicated Executive Secretary to support our department head and enhance our administrative operations.

Key Responsibilities:
  • Organize leave schedules for staff in collaboration with department heads.
  • Handle the receipt, transcription, and distribution of correspondence and reports, maintaining confidentiality at all times.
  • Establish and maintain a systematic filing system for all correspondence and departmental records.
  • Review documentation for appropriateness.
  • Assist with various minor executive duties as requested.
  • Support the Director in preparing correspondence, reports, and department budgets.
  • Arrange for the pickup of outgoing mail and packages.
  • Keep track of leave records and mandatory education requirements.
  • Answer and direct incoming calls, receive and relay messages.
  • Greet visitors and direct them to appropriate staff.
  • Coordinate committees, meetings, and venue arrangements.
  • Record minutes of management and staff meetings.
  • Manage travel and schedules as required.
  • Perform all duties with professionalism and confidentiality.
  • Carry out any other related duties as assigned.

Qualifications:
Applicants should hold a Diploma in Secretarial Studies or a related field with a minimum of two years of experience in a secretarial role. Alternatively, a Bachelor’s Degree in Managerial Studies, Office Management, or a related field is acceptable.

Join us in making a difference in healthcare!

breifcase0-1 years

locationRiyadh

11 days ago

Executive Secretary

📣 Job Ad

King Khaled Specialist Hospital for Eye Care

Full-time
Join our team as an Executive Secretary!
At مستشفى الملك خالد التخصصي للعيون, we are seeking a dedicated Executive Secretary to support our department head and enhance our administrative operations.

Key Responsibilities:
  • Organize leave schedules for staff in collaboration with department heads.
  • Handle the receipt, transcription, and distribution of correspondence and reports, maintaining confidentiality at all times.
  • Establish and maintain a systematic filing system for all correspondence and departmental records.
  • Review documentation for appropriateness.
  • Assist with various minor executive duties as requested.
  • Support the Director in preparing correspondence, reports, and department budgets.
  • Arrange for the pickup of outgoing mail and packages.
  • Keep track of leave records and mandatory education requirements.
  • Answer and direct incoming calls, receive and relay messages.
  • Greet visitors and direct them to appropriate staff.
  • Coordinate committees, meetings, and venue arrangements.
  • Record minutes of management and staff meetings.
  • Manage travel and schedules as required.
  • Perform all duties with professionalism and confidentiality.
  • Carry out any other related duties as assigned.

Qualifications:
Applicants should hold a Diploma in Secretarial Studies or a related field with a minimum of two years of experience in a secretarial role. Alternatively, a Bachelor’s Degree in Managerial Studies, Office Management, or a related field is acceptable.

Join us in making a difference in healthcare!

breifcase0-1 years

locationRiyadh

11 days ago