Executive Secretary📣 Job Ad

Join Our Team at Mace!
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe.

About the Role:
The Executive Assistant will provide vital support to the MEA managing director, ensuring smooth operational functionality.

Your Responsibilities Include:

• Extensive diary management, resolving potential conflicts across time zones.
• Coordinating and facilitating meetings, along with note-taking as required.
• Managing communications on behalf of the managing director, including emails and stakeholder interactions.
• Planning and organizing multiple demands while minimizing conflicting pressures.
• Producing high-quality documents in line with organizational templates and standards.
• Contributing to project administration and customer relationship management.

Requirements:

• Experience in the GCC region with a strong knowledge of managing inboxes and communications.
• Ability to establish effective relationships with senior assistants and stakeholders globally.
• Educated to degree level or equivalent experience.
• Advanced skills in MS Office 365 and Oracle.
• Comprehensive verbal, written communication, and presentation skills.

Please note: Obtaining a visa in the Kingdom of Saudi Arabia is subject to a criminal record check, qualifications, and may encounter age restrictions.

Mace is an inclusive employer welcoming diverse candidates. We encourage you to apply even if you do not meet all criteria!

About the Role:
We are seeking a motivated and detail-oriented Executive Secretary to support our executive management team. The successful candidate will play a key role in enhancing the efficiency of our operations.

Responsibilities:

• Coordinate and schedule meetings for the Executive Director and the Board of Directors, and prepare minutes.
• Organize agendas and continuously follow up on decisions and tasks assigned to various departments.
• Manage communications and official correspondence and archive documents.
• Monitor reports and presentations submitted to the Executive Director and document them accordingly.
• Visit project sites and prepare periodic reports.
• Review documents to ensure compliance with policies before submission for signature.
• Respond to urgent tasks outside of working hours as needed.
• Execute other tasks assigned by the direct manager.

Requirements:

• Bachelor's degree or equivalent.
• Previous experience in a similar field.

Join Our Team as an Executive Assistant!
At SAB, we are seeking a highly organized and skilled Executive Assistant to provide top-level support to our high-level executives. This is a fantastic opportunity to work in a dynamic environment where you can make a real impact.

Responsibilities:

• Manage calendar for executives effectively.
• Oversee office management duties.
• Assist in meeting preparations, ensuring all necessary materials are ready.
• Prepare slides, meeting notes, and other essential documents.

Requirements:

• Bachelor's degree in any related major.
• Minimum of two years of experience as an Assistant to a Senior Executive.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities with strong administrative coordination and logistics skills.
• Well-organized and detail-oriented, capable of multi-tasking with excellent follow-up abilities.
• Strong English written and verbal communication skills.