Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary!

We are looking for a highly organized and proactive Executive Secretary to join Andalus Gate Holding. The Executive Secretary will provide essential administrative and organizational support to ensure smooth daily operations within the company.

Key Responsibilities:

• Manage Correspondence: Handle all incoming and outgoing communications, including emails, phone calls, and official messages. Prepare and draft reports, letters, and official memos.
• Schedule and Organize Meetings: Arrange and organize appointments for the Executive Director. Prepare and coordinate meetings, including preparing necessary materials and documenting minutes.
• File and Record Management: Securely and systematically manage confidential and important files. Continuously update administrative records.
• Administrative Support: Coordinate between different departments to ensure smooth workflow. Assist in preparing project plans and schedules.
• Provide Executive Support: Efficiently execute tasks assigned by the Executive Director. Follow up on tasks and procedures to ensure timely completion.
• Prepare Reports: Submit periodic reports to senior management regarding achievements and challenges. Analyze data and provide necessary information to support decision-making.

Qualifications:

• Bachelor's Degree in any relevant field such as Human Resources, Business Administration, Management Information Systems, Marketing, or Executive Secretarial Studies.
• 1 year of relevant work experience.
• Microsoft Certified Professional (MCP) is preferred.
• Fluency in Arabic is required; proficiency in English, French, Spanish, and Chinese is a plus.

Skills:

• Advanced proficiency in Microsoft Office Suite (Excel, Word).
• Strong organizational and calendar management skills.
• Excellent documentation and file management abilities.

Join Our Team as an Office Secretary at JODAYN!
We are seeking a motivated and detail-oriented Office Secretary to support the efficient operation of our office and ensure smooth day-to-day activities.

Key Responsibilities:

• Manage and maintain schedules, calendars, and appointments.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle correspondence and communication, ensuring timely and professional responses.
• Maintain accurate and up-to-date records and documentation.
• Monitor and manage office supplies, ensuring resources are adequately stocked.
• Prepare reports, presentations, and other documents as required.
• Act as a liaison between departments to facilitate smooth communication.
• Handle confidential information with discretion and professionalism.
• Assist in identifying and resolving administrative issues promptly.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.

Join Our Team as an Executive Secretary!
Are you an organized and proactive professional?

In this role, you will be a key player in ensuring the smooth operations of our executive office. Your responsibilities will include:

• Organizing appointments and preparing memos.
• Conducting correspondence and attending meetings.
• Drafting and processing reports.

Key Duties:

• Managing the schedule of the manager/president and sending reminders.
• Handling inquiries and delivering mail/correspondence.
• Preparing periodic memorandums related to the departments’ functions.
• Attending meetings, taking minutes, and documenting them.
• Maintaining files and documents related to the manager’s work.
• Preparing and filing work reports.

Qualifications:
We require candidates to have a Bachelor’s Degree in any of the following fields:

• Human Resources
• Business Administration
• Management Information Systems
• Executive Secretary

Experience:
5 years of related experience is necessary.

Skills:
Proficiency in Microsoft Office is required, as well as advanced skills in documentation and reporting.

Working Conditions:
The role works 6 days a week in a suitable environment for disabled individuals.

Additional Benefits:
We offer a health insurance plan as part of your employment.