Facilities Administrator

About Khidmah

Khidmah is seeking a Facilities Administrator to join its Integrated Facilities Management (IFM) Services Division in Riyadh, Saudi Arabia. This full-time role is essential for ensuring the smooth daily operations of the division.

Role Overview

The Facilities Administrator will provide comprehensive administrative, secretarial, and personal support to the Services Division and the Contract Manager. The position requires a detail-oriented and organized individual capable of managing various administrative functions within a dynamic facilities management environment.

Key Responsibilities

• Manage daily schedules, appointments, and meetings.
• Handle incoming correspondence and draft professional letters, memos, charts, graphs, and PowerPoint presentations.
• Maintain a document control system for project records, staff lists, organizational structures, contract copies, and workflow processes.
• Develop and draft weekly and monthly reports for management and clients, and track new business pipelines and variable jobs.
• Act as a liaison across HR, Bids, Procurement, Finance, and project teams, managing tasks such as purchase requisitions, RFQs, and expense reports.
• Track client communications to ensure timely responses and coordinate approvals for additional site works.
• Ensure strict adherence to Khidmah's Health, Safety, and Environmental (HSE) policies, Information Security standards, and Business Continuity Plan (BCP) guidelines.

Qualifications and Experience

• A Diploma or Bachelor’s degree in Business Administration or a relevant specialization. FM-related certifications, such as a Facility Management Professional, are preferred.
• 3 to 5 years of experience as an Administrative Officer, preferably within the Facilities Management (FM) industry.

Required Skills

• Advanced proficiency in MS Office, including Excel, Word, PowerPoint, Visio, and Publisher.
• Familiarity with enterprise systems such as SAP ERP or Oracle, Maximo, FSI, and Adobe Acrobat.

Application

Khidmah invites qualified candidates who are results-driven and ready to contribute to a facilities management team to apply for this position.