Finance & Bid Operations Coordinator

About Hoehler + AlSalmy

Hoehler + AlSalmy is an established architectural and design firm with offices in Muscat, London, Belgrade, and Colombo. The firm is actively expanding its operations and establishing a new presence in Riyadh, Saudi Arabia.

The Role: Finance & Bid Operations Coordinator

We are seeking a Finance & Bid Operations Coordinator to join our new Riyadh office. This full-time position serves as the administrative backbone of the local branch, with responsibilities split between local commercial bidding support and cross-border financial administration. The coordinator will work alongside the Business Development Architect and report directly to the corporate leadership team in Oman.

Key Responsibilities: Bid & Proposal Operations

• Monitor the Etimad portal and private developer portals to track relevant architectural Requests for Proposals (RFPs).
• Handle the legal purchase of tender documents and ensure tracking of submission deadlines.
• Provide localization support by translating official Arabic government circulars, municipality codes, and client brief requirements into clear English.
• Coordinate the compilation of commercial, legal, and administrative documents for complete and compliant bid submissions.

Key Responsibilities: Financial Administration & Office Support

• Perform cross-border bookkeeping tasks within the corporate Oman accounting system, including reconciling bank statements, uploading receipts, and cross-checking supplier ledgers for headquarters.
• Manage the Riyadh office petty cash, verifying and scanning all local operational expense receipts.
• Act as the local point of contact for basic data compilation required by the Saudi Zakat, Tax and Customs Authority (ZATCA).
• Answer incoming phone calls from Saudi clients and government entities, representing the firm professionally in the local dialect.
• Maintain direct, daily communication with the Oman headquarters regarding office attendance, project submission statuses, and administrative updates.

Candidate Profile and Requirements

The ideal candidate will be highly organized, trustworthy, and sharp, possessing a strong administrative aptitude. This role is suitable for individuals with 0-1 years of experience in a relevant administrative or coordination capacity. Proficiency in both English and Arabic, particularly for translation and client communication in the local dialect, is essential.

Compensation and Work Details

This is a full-time position based in Riyadh, Saudi Arabia, offering a monthly salary of SAR 6,500. The role provides an opportunity to be a foundational member of a growing office within an established international firm.