Proposal Administrator Events & Marketing Saudi National

About the Role

Alsayegh Worldwide is seeking a highly organized and proactive Bilingual Proposal Administrator to join its team in Riyadh, Saudi Arabia. This full-time position requires 2-5 years of experience and is open to Saudi Nationals. The Proposal Administrator will be responsible for coordinating, preparing, and submitting proposals, tenders, RFQs, RFPs, and related documentation across various agency verticals.

Key Responsibilities

• Coordinate and prepare proposals, tenders, RFPs, RFQs, and other client submissions across all agency verticals, including events, exhibitions, creative design, social media, media buying, video production, and marketing.
• Review client and tender requirements to ensure all submissions are complete, accurate, compliant, and professionally presented.
• Coordinate with Business Development, Creative, Events, Production, Finance, Media, Social Media, and other departments to gather required information and documentation.
• Manage submissions through Etimad and other relevant procurement and tender portals.
• Monitor tender announcements, deadlines, clarification periods, amendments, and submission requirements.
• Prepare and maintain proposal checklists to ensure all mandatory requirements are addressed.
• Coordinate proposal revisions and ensure the latest approved versions are submitted.
• Maintain an organized database of proposals, tenders, submissions, outcomes, company credentials, case studies, and supporting documents.
• Track proposal activity and prepare regular reports on submissions, pipeline, outcomes, and win rates.
• Support the team in developing stronger and more competitive proposals and pitches.
• Coordinate professionally with procurement teams, project owners, clients, and other external stakeholders as required.
• Continuously improve knowledge of tendering, procurement, proposal preparation, and industry best practices.

Qualifications and Requirements

• 2-5 years of experience in a similar role.
• Hands-on experience with Saudi government and client procurement portals, particularly Etimad.
• Strong Arabic and English communication skills, both written and verbal.
• Solid understanding of the Saudi tendering and proposal environment.
• Organized, commercially driven, and detail-oriented.
• Passion for creating winning proposals.

Candidate Profile

The ideal candidate will possess strong organizational skills, bilingual communication abilities, and expertise in proposal management within the Saudi tendering landscape. Saudi Nationals are preferred for this position.

Application

If you meet the qualifications and are interested in this role, we encourage you to apply.