Join Our Team as an Administrative Secretary!At
CLEAR Engineering Consultants, we specialize in high-rise building design and engineering solutions. We are widely recognized for delivering innovative and sustainable engineering services for iconic skyscrapers. We are seeking a highly organized and detail-oriented Administrative Secretary to support our growing team.
Job Summary:The Administrative Secretary will provide essential support to the General Manager, ensuring smooth daily operations and contributing to overall office efficiency. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively.
Key Responsibilities:- Assist the General Manager in managing their schedule, appointments, and meetings.
- Handle incoming and outgoing communications on behalf of the General Manager.
- Organize and maintain documents, files, and reports efficiently.
- Arrange and schedule meetings, prepare agendas, take meeting minutes, and follow up on action items.
- Coordinate travel and accommodation arrangements for the General Manager.
- Prepare and proofread reports, presentations, and correspondence.
- Assist in coordinating and tracking various projects managed by the General Manager.
- Ensure an organized office environment and maintain adequate stock of supplies.
- Maintain confidentiality regarding sensitive company information.
- Act as a point of contact between the General Manager and internal or external stakeholders.
Qualifications:- Bachelor's in Business Administration (BBA) or Diploma in Administrative Secretary.
- 3 years of experience as an Executive Assistant or similar role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- High school diploma or equivalent; additional qualifications as an Executive Assistant are a plus.
Personal Attributes:- Strong interpersonal skills with a friendly demeanor.
- Detail-oriented with problem-solving abilities.
- Ability to work independently and in a team environment.
- Adaptability to thrive in a fast-paced environment.
Join us in driving success in the engineering and design industry!