Secretary📣 Job Ad

Join The Professionals as a Secretary!
Are you looking to take the next step in your career? The Professionals, a leading Saudi management consulting firm established in Riyadh since 2015, is looking for a dedicated Secretary to support our dynamic team.

Key Responsibilities:

• Manage and organize schedules, meetings, and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems, both electronic and physical.
• Answer phone calls and handle all forms of correspondence (e-mails, letters, packages, etc.).
• Coordinate with internal departments and external contacts.
• Take meeting minutes and distribute them accurately and promptly.
• Order and manage office supplies and equipment.
• Handle confidential information with discretion.

Requirements:

• 2 to 4 years of proven experience as a Secretary, Administrative Assistant, or a similar role.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High level of professionalism and attention to detail.
• Ability to work independently and as part of a team.
• Diploma or bachelor’s degree in Business Administration or related field (preferred).

About the Role
As a Secretary at Arabian Gannas Company, you will serve as a vital link between the General Manager and other departments. Your role involves organizing and managing the daily operations of the General Manager's office efficiently and smoothly, providing comprehensive administrative support, and ensuring that all office-related tasks are completed promptly and accurately.

Duties and Responsibilities:

• Organize files and documents related to senior management work within the company.
• Follow up on the implementation of administrative decisions by coordinating with other departments.
• Manage and maintain the implemented filing system within the organization, including information systems.
• Distribute incoming and outgoing mail to and from management.
• Attend meetings to present agendas and take notes on discussions and outcomes.
• Prepare periodic reports on the overall status of work and staff for management review.

Qualifications and Experience:

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 23 years of experience in a similar role, preferably in a high-level business environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to work under pressure while maintaining a high level of professionalism.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills in both Arabic and English (written and spoken).

Personal Skills Required:

• Exceptional time management and planning skills.
• Ability to handle sensitive and confidential information with discretion.
• Quick problem-solving abilities and independent decision-making.
• Flexibility and adaptability to rapid changes.
• Leadership and effective communication skills with various stakeholders.

Join Our Team as a Secretary!
We are looking for a highly skilled Secretary to support our senior management by ensuring an efficient and organized workflow.

Responsibilities:

• Manage and coordinate the executive’s schedule, meetings, and calls.
• Prepare reports, presentations, and official correspondence.
• Attend meetings, take minutes, and follow up on action items.
• Coordinate projects and communicate with different departments to ensure smooth operations.
• Handle internal and external communications, including email management.
• Maintain and organize important documents and files professionally.
• Manage sensitive and confidential information with the highest level of professionalism.
• Enhance and improve administrative processes to ensure efficiency.

Qualifications:

• At least 1 year of experience as a Secretary or Administrative Assistant.
• Strong organizational and administrative skills with the ability to multitask efficiently.
• Proficiency in productivity and organization tools such as Jira, Notion, Workiom, and Microsoft Office.
• Excellent communication skills (verbal and written) in Arabic and English.
• Ability to work under pressure and manage priorities effectively.
• High professionalism in handling confidential information.

Location: Al-Babtain Residential & Commercial Complex, Al Olaya District
Work Days: 5 days per week