Secretary📣 Job Ad

About the Role:
We are seeking a detail-oriented and highly organized Committee Secretary to coordinate all administrative and technical aspects related to official committees and meetings. The ideal candidate will have strong experience in government administrative coordination and excellent communication and documentation skills.

Key Responsibilities:

• Coordinate all administrative and operational tasks related to official committees and meetings.
• Prepare and schedule committee agendas in coordination with relevant departments.
• Communicate with internal and external committee members to ensure attendance and availability of required documents.
• Prepare professional presentations for committee meetings.
• Accurately record meeting minutes, decisions, and recommendations in a professional format.
• Follow up on action items and recommendations from meetings, ensuring updates are tracked and aligned with established timelines.
• Archive meeting minutes, documents, and decisions securely and systematically in accordance with approved policies.
• Coordinate with relevant stakeholders to ensure smooth and professional committee operations.
• Prepare regular reports on the status of completed, pending, or delayed recommendations.

Qualifications and Skills:

• Proven experience in administrative coordination or committee secretariat roles, preferably in the government sector.
• Strong organizational, follow-up, and communication skills across various organizational levels.
• Proficiency in preparing professional minutes and presentation materials.
• Ability to develop and improve governance procedures and workflows.
• Excellent command of Microsoft Office (especially Word, Excel, PowerPoint, and Outlook).
• Strong time management skills and the ability to handle multiple tasks under pressure and tight deadlines.

Join Pharmalink Drug Store as a Secretary
We are seeking a talented and professional Secretary to provide high-level administrative support to our CEO. In this role, you will manage calendars, coordinate meetings, travel arrangements, and handle communications with discretion. Your organizational skills will be crucial in preparing reports, minutes of meetings, and maintaining correspondence. You will have the opportunity to collaborate with various internal departments and external stakeholders, ensuring efficient operations.

Key Responsibilities:

• Provide administrative support to the CEO
• Manage schedules, meetings, and travel plans
• Handle confidential information
• Prepare reports and minutes of meetings
• Coordinate with internal and external parties

Qualifications:
We are looking for candidates who are young, energetic, and possess strong communication skills. Attention to detail and excellent organizational skills are essential. Previous experience in the Saudi Arabia market as well as tech-savviness with MS Office and scheduling tools is preferred. A positive attitude and a willingness to learn are key traits we value, and experience supporting C-level executives is a plus.

Educational Requirements:
A Bachelor's degree in Pharmacy is preferred, but any Bachelor's degree will be considered.

Languages:
Fluency in English and Tagalog is required.

Role Description
This is a full-time on-site Administrative Secretary role located in Riyadh at Allagro. The Administrative Secretary will be responsible for clerical tasks, providing administrative assistance, communicating with stakeholders, scheduling appointments, and delivering excellent customer service.

Qualifications

• Bachelor's degree in Business Administration, or related field
• At least 3 years of experience as an administrative secretary, executive assistant, or in a similar administrative role.
• Clerical Skills and Administrative Assistance
• Strong Communication Skills
• Experience in Scheduling and Customer Service
• Ability to multitask and prioritize tasks effectively
• Proficiency in Microsoft Office Suite
• Attention to detail and organizational skills