Social Media Management Specialist📣 Job Ad

Join our team as an Executive Secretary!
As an Executive Secretary at Jobskey Consultancy, you will provide high-level administrative support to the Chief Operating Officer (COO), ensuring the smooth operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

• Manage the COO's calendar, schedule meetings, and coordinate travel arrangements.
• Serve as the primary point of contact between the COO and internal/external stakeholders, handling correspondence with discretion.
• Prepare and manage reports, presentations, and other documents required by the COO.
• Organize and coordinate meetings, including setting agendas, taking minutes, and following up on action items.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Ensure the efficient operation of the office, including managing supplies and coordinating with other administrative staff.

Key Skills and Qualifications:

• Proven experience as an executive secretary or in a similar administrative role, preferably supporting senior executives.
• Bachelor's degree in Business Administration, Management, or a related field.
• Excellent verbal and written communication skills.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Understanding of East Asian business practices and cultural nuances is preferred.

Overview:
We are seeking a highly organized and experienced Personal Assistant/House Manager to join our family. This role requires a proactive and discreet individual with excellent communication and interpersonal skills.

Key Responsibilities:

• Travel Arrangements: Manage all aspects of travel arrangements, including booking flights, hotels, and transportation. Obtain visas and other necessary travel documents. Assist with travel itineraries and schedules.
• Household Management: Oversee the day-to-day running of the household, including managing household staff. Ensure the smooth and efficient operation of the household. Handle all household logistics, including groceries, maintenance, and repairs.
• Personal Assistance: Provide personal assistance to family members, including scheduling appointments, running errands, and managing correspondence. Assist with personal shopping and errands. Maintain a well-organized and efficient workspace.
• Communication & Coordination: Effectively communicate with family members, external vendors, and other relevant parties. Coordinate and prioritize multiple tasks and deadlines.
• Confidentiality: Maintain the utmost confidentiality regarding all family matters.

Qualifications:

• Essential: Fluent English language proficiency. Proven experience in travel arrangements, including airline ticket reservations and hotel bookings. Excellent driving skills. Prior experience as a Personal Assistant.
• Preferred: Prior experience working in Saudi Arabia.

Other Requirements:

• Strong organizational and time-management skills.
• Excellent interpersonal and communication skills.
• Proactive, resourceful, and discreet.
• Ability to work independently and as part of a team.
• High level of attention to detail.
• Ability to maintain a professional and confidential demeanor.

Benefits:

• Competitive compensation package.
• Accommodation provided within the employer's residence.
• Annual vacation (negotiable).