Specialist Executive Assistant📣 Job Ad

About the Role

Bupa Arabia is seeking a Specialist Executive Assistant to join its team in Riyadh, Saudi Arabia. This full-time position is designed for professionals with 0-1 years of experience, providing comprehensive administrative support to the Corporate Executive Team (CET).

Role Overview

The Specialist Executive Assistant plays a crucial role in ensuring the smooth daily operations and administrative efficiency for the Corporate Executive Team. This involves managing schedules, facilitating travel, and handling various office support functions to enable CET members to focus on strategic objectives.

Key Responsibilities

• Coordinate appointments and meetings to manage CET calendars and schedules effectively.
• Arrange domestic and international travel, including flight, hotel, and car rental reservations.
• Greet visitors and manage incoming phone calls for CET members.
• Support the organization of company events and conferences, such as offsite meetings and events for CET members.
• Order stationery and IT equipment for the CET Office to ensure smooth function and operations.
• Deal with correspondence, complaints, and queries promptly.
• Prepare letters, presentations, and reports for the CET.
• Process invoices and manage CET office budgets.
• Maintain established procedures and office administrative systems.
• Support CET members with internal operations, including vacation planning, preparing announcements, and following up on approvals.

Experience Requirements

Candidates for this Specialist Executive Assistant role should possess 0-1 years of relevant professional experience. This foundational experience will enable the successful candidate to quickly integrate and contribute to the administrative needs of the Corporate Executive Team.

Work Environment and Location

This is a full-time position based in Bupa Arabia's offices in Riyadh, Saudi Arabia. The role operates within a dynamic corporate setting, providing direct support to senior leadership.

Application Process

Interested candidates are invited to submit their applications. Further details regarding the application process will be provided upon inquiry.