Executive Assistant📣 Job Ad

About the Role

Amgen is seeking a Full-time Executive Assistant to join its team in Riyadh, Saudi Arabia. This role serves as a trusted business partner to the General Manager (GM), providing high-level executive and administrative support to enable effective leadership and the execution of affiliate priorities.

Role Overview and Impact

The Executive Assistant is responsible for managing the GM's office, coordinating leadership activities, and facilitating communication with internal and external stakeholders. This position ensures the efficient execution of strategic initiatives and supports the Saudi Leadership Team by coordinating meetings, tracking actions, preparing executive communications, and organizing leadership events. The role operates within a fast-paced multinational environment, requiring exceptional organizational skills and sound judgment.

Key Responsibilities

• Provide proactive executive and administrative support to the General Manager, serving as the primary point of contact.
• Manage the GM's calendar, travel arrangements, meetings, correspondence, and daily priorities.
• Coordinate Saudi Leadership Team meetings, including agenda development, logistics, document preparation, and action tracking.
• Record and monitor meeting outcomes, ensuring timely follow-up and completion of agreed actions.
• Draft executive correspondence, announcements, presentations, speeches, and other communication materials on behalf of the General Manager.
• Plan and coordinate leadership meetings, town halls, cycle meetings, affiliate events, and senior leadership visits, managing all associated logistics.
• Support cross-functional affiliate initiatives by coordinating activities, monitoring timelines, and tracking deliverables.
• Prepare reports, presentations, and business documentation using Microsoft Office applications.
• Maintain organized electronic and physical records, and support budget administration and procurement activities.
• Handle confidential and sensitive business information with the highest level of discretion and professionalism.
• Ensure all activities comply with Amgen's Code of Conduct, policies, procedures, and applicable local regulations.

Qualifications and Experience

• A minimum of 5-10 years of experience in an executive assistant or similar high-level administrative support role.
• Demonstrated ability to exercise sound judgment and work independently.
• Proven capability to manage confidential and sensitive information with discretion.
• Strong proficiency in Microsoft Office applications for preparing reports, presentations, and business documentation.

Required Skills and Attributes

• Exceptional organizational and time management skills.
• Strong communication skills for coordinating with regional, global, and cross-functional leadership teams.
• Ability to build effective working relationships with internal and external business partners.
• Proactive approach to anticipating needs and resolving administrative and operational issues.
• Commitment to maintaining the highest standards of professionalism, confidentiality, and compliance.

Work Environment

This full-time position is based in Riyadh, Saudi Arabia, within a dynamic multinational pharmaceutical company. The role involves supporting senior leadership and coordinating activities across various internal and external stakeholders, while maintaining the highest standards of professionalism and compliance.