Division Head Expediting (Shipyard)

About the Role

WTS Energy is seeking a Division Head Expediting (Shipyard) to join their team in the Eastern region. This full-time role is responsible for overseeing the expediting function, ensuring the accurate and timely execution of procurement activities by reviewing Purchase Orders (POs), applying strong ERP knowledge, and interpreting terms and conditions. The Division Head will lead the expediting team to guarantee on-time delivery of materials and services, in full compliance with company policies and procedures, while maintaining quality and schedule integrity throughout the supply chain.

Key Responsibilities

• Verify supplier acknowledgment of Purchase Orders and assess the feasibility of promised delivery dates, deliverables, and inspection activities.
• Develop expediting strategies and follow-up plans for critical Purchase Orders to strengthen overall supply chain performance.
• Plan and coordinate expediting field visits and prepare meeting minutes for internal review.
• Advise the Purchasing team on preferred Incoterms and payment milestone structures to support timely deliveries.
• Coordinate with suppliers and project teams to ensure timely submission of package dossier requirements as per PO schedules.
• Expedite missing or delayed documents and drawings to prevent schedule slippage.
• Conduct weekly expediting, OSD (Over, Short, and Damaged), and ESR (Expediting Status Report) meetings, and monitor readiness-of-supply for critical packages.
• Monitor manufacturers' production schedules, identify potential delays or risks, and propose mitigation actions.
• Escalate critical issues to supplier management and internal stakeholders, proposing viable alternatives to maintain project progress.
• Maintain accurate and up-to-date records in the ERP and other relevant systems to support effective project tracking.
• Obtain regular material and service progress reports to support project planning and forecasting.
• Track and update actions arising from project meetings to maintain visibility on material and service status.
• Identify disruptions in supplier submissions and delivery schedules through routine progress reviews.
• Collaborate with suppliers and project teams to develop recovery plans in cases of delivery slippage.
• Coordinate GRN (Goods Receipt Note) posting, logistics arrangements, payments, and OSD closure.

Team Leadership and Development

• Lead, mentor, and develop the expediting team, ensuring skill development and consistent application of expediting best practices.
• Oversee divisional workload distribution, performance, and capability building, and support miscellaneous expediting tasks as required.

Required Experience

• Candidates should possess over 10 years of experience in a relevant field.
• Strong knowledge of ERP systems is essential for this role.

Work Type

This is a full-time position based in the Eastern region.

Application Process

Salary details for this position will be discussed during the interview process.