Events and Engagement Officer

About Eram Talent

Eram Talent is seeking an Events and Engagement Officer to join their team in Saudi Arabia. This is a full-time position that requires 0-1 years of experience in event planning and execution.

Role Overview

The Events and Engagement Officer is responsible for the comprehensive planning, coordination, and execution of high-profile academic, non-academic, and institutional events. This role focuses on delivering an exceptional attendee experience, ensuring seamless logistics, effective communication, and strong stakeholder engagement. The officer will collaborate closely with leadership, the Director of Operations, external partners, and service providers to ensure events align with strategic objectives and uphold a reputation for excellence.

Key Responsibilities

• Coordinate the end-to-end planning and execution of academic conferences, workshops, symposiums, and visits.
• Develop detailed event timelines, floor plans, and run-of-show documents.
• Manage on-site operations, including registration, venue setup, AV coordination, catering, and other requirements.
• Ensure compliance with campus policies, safety standards, and protocol guidelines for high-profile attendees.
• Coordinate cross-functional input and approvals required for high-impact events.
• Plan, coordinate, and execute end-to-end logistics for on-campus and off-campus events (campus-wide or external), including travel arrangements, accommodation, transportation, airport assistance, visas (if required), room bookings and setup, catering, formal meetings, cultural or social activities, and related services.
• Manage event-related procurement and financial processes, including raising purchase requisitions (PR), processing purchase orders (PO), completing service entry sheets (SES), handling invoice processing, supporting vendor onboarding and registration, tracking event budgets, and conducting post-event financial reconciliation.
• Serve as a liaison between internal departments and external vendors/service providers (*, catering, transport, event agencies) to coordinate event requirements and ensure successful execution.

Required Experience

• Candidates should possess 0-1 years of experience in event planning, coordination, or a related field.

Work Type

This is a full-time position.

Application Process

Interested candidates are encouraged to apply for this role.