Receptionist

About the Role

Ninja is seeking a Receptionist for its Al Khobar branch. This full-time role involves managing the front desk and ensuring a professional, welcoming environment for all visitors and employees. The Receptionist will be the primary point of contact, providing essential support for daily office operations.

Role Purpose

The Receptionist is responsible for creating a positive first impression for the Al Khobar office. This includes welcoming guests, coordinating meetings, and supporting various administrative needs to ensure the office is always prepared for visitors, including senior leadership, candidates, and external partners. The role requires a proactive approach to maintaining an organized and presentable office environment.

Key Responsibilities

• Welcome and assist visitors, employees, candidates, and external guests in a professional and friendly manner.
• Manage the reception area, including visitor registration, incoming calls, and general inquiries.
• Coordinate meeting rooms, ensuring they are prepared for scheduled meetings and visitors.
• Support general office requirements, such as managing supplies, couriers, documents, and administrative tasks.
• Coordinate with HR, Admin, Facilities, Security, and other teams to ensure smooth office operations.
• Follow up on office maintenance issues, employee requests, and day-to-day administrative needs.
• Maintain a professional, organized, and presentable office environment at all times.
• Handle company and visitor information with discretion and confidentiality.

Qualifications and Experience

• 0-1 years of relevant experience.
• Professional appearance, presence, and strong interpersonal skills.
• Excellent organizational abilities and attention to detail.
• Comfortable interacting with senior executives, visitors, and external stakeholders.
• Basic proficiency in Microsoft Office applications.

Required Skills

• A proactive and service-oriented attitude.
• Ability to manage multiple tasks smoothly and efficiently.

Work Environment

This is a full-time position based in Al Khobar, requiring an individual who can thrive in a dynamic office setting and contribute to a positive atmosphere for all who engage with the branch.