Production Executive

About Neon Consultancy

Neon Consultancy is a social media, PR, and digital agency operating across the GCC, with a presence in the UAE, KSA, and other regional markets. The agency specializes in storytelling, community engagement, influencer marketing, public relations, and event management. Neon focuses on strategic content creation and brand-building services to support client growth. The team works in a fast-paced, collaborative environment that values innovation and impactful communication.

Role Overview

The Production Executive will work on-site in Riyadh, Saudi Arabia, in a full-time capacity. This role involves overseeing end-to-end production activities for client projects and campaigns. Key responsibilities include planning and coordinating production schedules, managing resources, and ensuring timely delivery of materials aligned with campaign objectives. The Production Executive will collaborate with account managers, creative teams, vendors, and partners to maintain quality standards and resolve operational issues, while also tracking performance, monitoring costs, and supporting efficiency initiatives.

Key Responsibilities

• Own the planning and coordination of all photo and video productions from briefing through final delivery.
• Develop and maintain production schedules, ensuring alignment with client requirements, internal deadlines, and team availability.
• Prepare and coordinate all production requirements, including mood boards, shot lists, call sheets, locations, permits, talent, props, styling, equipment, and production teams.
• Ensure client approval for mood boards, shoot dates, timings, and key production requirements before shoots.
• Share finalized production briefs and requirements with relevant internal and external teams at least 48–72 hours ahead of each shoot.
• Identify and escalate production risks, missing requirements, or scheduling conflicts proactively.
• Be present on set during photo and video shoots to oversee execution and ensure alignment with approved creative direction, brand guidelines, and campaign objectives.
• Coordinate with photographers, videographers, stylists, talent, and other production personnel for smooth workflow.
• Manage shot lists, mood boards, and creative references on set to ensure accurate and efficient asset capture.
• Monitor lighting, framing, composition, styling, and overall visual quality for content consistency.
• Ensure brand safety, professionalism, and compliance with client standards on set.
• Oversee content capture across multiple formats, including static content, reels, videos, behind-the-scenes content, and stories.
• Attend and cover events, launches, and activations when required, capturing real-time content.
• Maintain a clear and continuously updated master production calendar.
• Coordinate shoot dates and timings internally before confirming with clients.
• Ensure photographers, videographers, models, suppliers, and other production resources are booked and confirmed in advance.
• Manage last-minute production changes professionally while minimizing disruption.
• Keep management informed of upcoming shoots, changes, cancellations, or issues.
• Source and coordinate external production suppliers, including photographers, videographers, models, stylists, locations, and equipment.
• Negotiate supplier rates within approved budgets and obtain management approval for additional costs.
• Maintain an organized database of trusted production suppliers and talent.
• Ensure all required quotations, invoices, release forms, model agreements, and supporting documentation are collected and filed.
• Track production expenses and ensure shoots remain within approved budgets.
• Ensure all raw footage and photography are collected, organized, backed up, and handed over to the relevant internal team immediately following each shoot.
• Coordinate with editors, designers, photographers, and videographers on post-production requirements and deadlines.
• Review produced content against approved mood boards, shot lists, and client requirements before final approval.
• Track editing, retouching, revisions, and final asset delivery to meet agreed timelines.
• Ensure all required deliverables from each shoot have been received and properly archived.
• Act as the main production coordination point between clients, account teams, creative teams, and external suppliers.
• Provide clients and internal teams with clear production schedules, requirements, and updates.
• Keep relevant teams updated during shoots, particularly regarding changes, missing assets, or client requests.
• Share a clear post-shoot recap outlining completion, outstanding requirements, issues, and next steps.
• Maintain accurate and up-to-date production tasks, deadlines, and statuses on Asana.
• Take ownership of ensuring every production is properly prepared, professionally executed, and delivered on time.
• Ensure no shoot proceeds without required approvals, resources, briefs, and production preparation.
• Maintain consistent production standards across all NEON clients.
• Identify opportunities to improve production efficiency, content output, supplier quality, and overall execution.
• Conduct a post-production check after each shoot to identify any missing deliverables or required follow-ups before closing the production internally.