Senior Document Controller EXPO

About the Role

Bechtel Corporation is seeking a Senior Document Controller EXPO to join their team in Riyadh, Saudi Arabia. This full-time role involves providing comprehensive document and records management support, assisting with work process establishment, and contributing to the efficient and accurate management of project documentation for the Expo 2030 Riyadh project.

Project Overview: Expo 2030 Riyadh

Expo 2030 Riyadh, themed “Foresight for Tomorrow,” is a global platform promoting sustainable development, innovation, and transformative thinking. Scheduled from October 2030 to March 2031, the event anticipates over 40 million visits. The 6 km2 Masterplan provides a framework for participation and infrastructure, with an exhibition space of 491,100 m2 GFA accommodating up to 197 countries and 29 international organizations. Bechtel will manage the infrastructure program, including early works, utilities, and public spaces, in collaboration with Expo 2030 Riyadh Company (ERC). The site will transition into a mixed-use legacy development post-event, leveraging international sustainability standards for urban afforestation, treated water, and energy sources.

Key Responsibilities

• Provide document and records management support, assisting with the development and implementation of document management and records archiving systems and related work processes.
• Independently maintain moderately complex records and revision-controlled documentation with limited oversight.
• Utilize the project Enterprise Content Management System (ECMS) for registering, controlling, distributing, transmitting, filing, retrieving, and archiving project documents and records.
• Apply quality monitoring methods and checks to enhance metadata, data entry, document numbering, revision, workflow, and filing accuracy.
• Coordinate with project functions, clients, partners, suppliers, and field personnel to resolve complex document control questions and actions.
• Serve as a knowledgeable resource on document numbering, workflow expectations, electronic signatures, security classification, documentation quality, and records requirements.
• Create and update desktop work instructions, plans, procedures, distribution matrices, and other document management guidance.
• Train project personnel in approved document management procedures and software applications, maintaining applicable training records.
• Assist with developing and implementing records retention and turnover plans, supporting audits, project closeout, and final records turnover activities.
• Prepare document management metrics, reports, and dashboards for management review, identifying trends requiring attention.
• Provide technical guidance and support to less experienced team members.
• Protect the confidentiality, integrity, availability, and appropriate security classification of company, client, and project information.
• Perform other duties consistent with the position and assigned scope.

Qualifications and Experience

• Experience in document and records management support.
• Proficiency with Enterprise Content Management Systems (ECMS), integrations, reports, and Power BI dashboards.
• Demonstrated ability to perform quality checks, resolve issues, and provide software training.
• A minimum of 5-10 years of relevant experience is required for this role.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, supporting the Expo 2030 Riyadh project. The role involves working collaboratively within a team to ensure efficient and accurate management of project documents and records.

Application Information

Salary for this position will be disclosed during the recruitment process. Interested candidates are encouraged to apply to contribute to a significant global project.