Project Manager

About the Role

Alshams Energy is seeking a Project Manager to lead aviation jet fuel infrastructure projects in Jiddah, Makkah, Saudi Arabia. This full-time role involves managing projects from planning and execution through to handover, ensuring they are delivered safely, on time, within budget, and in compliance with international aviation fuel standards. The scope of projects includes fuel farms, hydrant networks, pipelines, tank storage, pump stations, filtration systems, and associated control and safety systems.

The Project Manager is accountable for the entire project lifecycle, from feasibility and design review to construction, commissioning, and operational takeover, while maintaining continuity of live airport fueling operations.

Key Responsibilities

• Define project scope, objectives, deliverables, and work breakdown structure in line with contract requirements.
• Develop and maintain integrated baseline schedules (Primavera P6 or MS Project), resource plans, and cash-flow forecasts.
• Lead execution of jet fuel infrastructure works, including fuel farm tanks, hydrant pits and loops, transfer pipelines, pump and filtration skids, and hydrant dispensers.
• Plan and coordinate tie-ins and shutdowns with airport operations to prevent disruption to aircraft fueling.
• Oversee testing, pre-commissioning, commissioning, and handover to operations, including punch-list closure.
• Review design packages, specifications, and vendor documents for compliance with project and client standards.
• Ensure systems comply with relevant international standards such as JIG 1, 2 and 4, EI 1529, EI 1540, EI/JIG 1530, API 650, API 2610, NFPA 407, and IATA fuel quality requirements.
• Coordinate with the Technical Director on technical queries, design changes, and deviations, and manage the Management of Change (MOC) process for modifications to existing fuel systems.
• Lead a zero-harm culture across all project activities and contractors, ensuring Permit-to-Work, Job Safety Analysis, isolation, hot work, and confined-space controls are applied on live fuel systems.
• Support HAZOP, HAZID, SIL, and risk assessment workshops, tracking actions to closure.
• Ensure environmental controls for spill prevention, soil and groundwater protection, and waste management, maintaining environmental baseline records.
• Comply with GACA regulations, client HSE requirements (including Saudi Aramco standards where applicable), and Saudi civil defense codes.
• Administer contracts with clients, EPC contractors, and subcontractors, including variations, claims, and notices.
• Control project budget, monitor earned value, and report cost and schedule variance with corrective actions.
• Support procurement of long-lead items such as pumps, filter-water separators, meters, valves, and tankage.
• Identify contract risks and discrepancies early, including insurance, bonding, and liability obligations, and escalate formally.
• Implement the project quality plan, inspection and test plans, and material traceability.
• Ensure welding, NDT, hydrotesting, internal tank coating, and pipeline cleanliness meet specification.
• Ensure fuel quality is protected through flushing, sampling, and certification before systems enter service.
• Act as the primary point of contact for the client on all project matters.
• Prepare and present weekly and monthly progress reports to senior management and client representatives.
• Coordinate with airport authorities, airlines, into-plane operators, and government entities.
• Lead, mentor, and evaluate the project team, promoting Saudization and knowledge transfer.
• Maintain project documentation, correspondence, and as-built records through the document control system.

Qualifications and Experience

• A minimum of 5-10 years of experience in project management, preferably within aviation jet fuel infrastructure or a related heavy industry.
• Demonstrated ability to manage complex projects safely, on time, and within budget.
• Strong understanding of international aviation fuel standards and regulations.

Work Environment

This is a full-time position based in Jiddah, Makkah, Saudi Arabia. The role requires coordination with various stakeholders including airport operations, technical teams, contractors, and government entities, often in live operational environments.

Application Process

Candidates who meet the qualifications are encouraged to apply.