Administrative Assistant

📣 إعلان

منذ ساعة واحدة تقريباً

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	جدة

وصف الوظيفة

About the Role

Qureos is seeking an Administrative Assistant to join our team in Jeddah. This full-time role involves providing comprehensive administrative and coordination support, with a primary focus on HR administration, employee relations, labor-related concerns, and disciplinary matters. The ideal candidate will have 5-10 years of relevant experience.

Role Overview

The Administrative Assistant will support the HR Operations Team by managing various HR administrative tasks and employee relations activities. This position requires a professional who can handle sensitive information with discretion and ensure compliance with company procedures and Saudi employment practices.

Key Responsibilities

Provide administrative support for daily HR Operations and Employee Relations activities.
Handle and coordinate employee concerns, grievances, complaints, and labor-related matters.
Support the management team in disciplinary actions, warnings, investigations, and employee cases in accordance with company procedures.
Prepare HR-related letters, notices, disciplinary documents, reports, and correspondence.
Maintain accurate and confidential records of employee cases, disciplinary actions, and HR documentation.
Coordinate with employees, management, and relevant departments to resolve employee-related concerns.
Provide guidance and administrative support on matters related to Saudi employment practices and labor requirements.
Ensure HR processes and employee actions are properly documented and aligned with applicable requirements.

Administrative and Workforce Support Duties

Maintain employee files, records, trackers, databases, and document filing systems.
Support employee onboarding, mobilization, accommodation, transportation, and other workforce-related administrative activities.
Prepare reports, presentations, letters, correspondence, and meeting materials.
Coordinate meetings, appointments, calendars, travel arrangements, and accommodation bookings.
Assist with data entry, HR reports, trackers, and dashboard updates.
Coordinate with internal departments and business units on employee and administrative matters.
Handle confidential and sensitive employee information with discretion.
Support general office administration and document control activities.

Qualifications and Experience

A minimum of 5-10 years of experience in an administrative role, preferably within HR operations.
Demonstrated ability to manage confidential information with integrity.
Strong organizational and coordination skills.
Proficiency in preparing professional correspondence and reports.