Administrative Assistant

About the Role

Leaf Global Environmental Services is seeking an Administrative Assistant to join our team in Makkah, with operations spanning Jeddah and Makkah. This full-time role involves providing comprehensive administrative support across various critical functions, ensuring smooth operations and compliance with regulatory and contractual requirements. The ideal candidate will have 2-5 years of relevant experience.

Key Responsibilities

• Serve as the primary point of contact for relevant authorities and government agencies.
• Assist with applications and renewals for business permits and licenses to ensure ongoing compliance.
• Monitor regulatory updates and communicate necessary changes to management.
• Collect, organize, and maintain all client and third-party service contracts in a central system.
• Track contract timelines and manage renewal schedules, ensuring all contractual documentation is current and accessible.
• Assist in planning logistics to support efficient routing for collections and deliveries.
• Coordinate with clients, including hospitals and specialized facilities, to align services with their needs.
• Schedule pickups and services based on volume and compliance requirements.
• Support the preparation and submission of tenders, ensuring accuracy and timely delivery.
• Maintain detailed records of tender documentation, submissions, and outcomes.
• Prepare monthly treatment certifications for clients to confirm compliance.
• Manage invoicing for specialized services, such as liquid waste and filter disposal.

Qualifications and Experience

• A minimum of 2-5 years of experience in an administrative or similar support role.
• Demonstrated ability to manage multiple tasks and priorities effectively.
• Experience with regulatory liaison and contract management is preferred.
• Strong organizational skills and attention to detail.

Required Skills

• Excellent communication and interpersonal skills.
• Proficiency in office software and record-keeping systems.
• Ability to work independently and as part of a team.
• Problem-solving skills and a proactive approach to tasks.

Work Environment

This is a full-time position based in Makkah, supporting operations across Jeddah and Makkah. The role requires interaction with various internal departments, external clients, and government agencies.

Application Process

Candidates who meet the qualifications are encouraged to apply. Salary details will be discussed during the interview process.