Accounts Receivable Supervisor📣 إعلان

About the Role

Lantern Systems Co. Ltd is seeking an experienced Accounts Receivable Supervisor to join our team in Al Khobar, Eastern, Saudi Arabia. This full-time role reports to the Finance Manager and is responsible for overseeing the commercial lifecycle of projects, from contract award through final collection. The Supervisor ensures timely client approvals, milestone certifications, accurate billing, efficient collection of receivables, and effective resolution of commercial disputes. This position requires 5-10 years of relevant experience.

Contract Lifecycle Management

• Receive project handover from Sales immediately after contract award.
• Review customer contracts, purchase orders, framework agreements, and commercial terms.
• Prepare project commercial summaries and conduct risk assessments.
• Identify critical billing milestones and contractual obligations, ensuring all contractual requirements for invoicing are communicated to Project Managers.
• Act as the Contract Representative for newly awarded projects until a Project Manager is assigned, coordinating internal project kick-off meetings.
• Track contractual deliverables, monitor customer obligations affecting project execution, and maintain complete contract documentation.
• Monitor compliance with contractual obligations, review customer correspondence for commercial implications, and protect the company's contractual rights.
• Identify potential commercial risks at an early stage.

Billing and Approvals

• Maintain project billing schedules and track billing milestone achievements.
• Ensure all required documentation is available before invoicing.
• Follow up with Project Managers and clients regarding PMS acceptance, completion certificates, delivery acknowledgements, and sign-offs.
• Coordinate with the Finance department for timely invoice issuance and maintain billing trackers for active projects.
• Monitor unbilled revenue and manage the billing backlog.
• Lead efforts to obtain PMS acceptance and milestone certifications, coordinating directly with customer representatives.
• Arrange meetings to resolve approval delays and escalate pending approvals internally and externally.
• Maintain acceptance status reports for management review.

Collections and Dispute Resolution

• Monitor customer aging reports and develop collection plans for overdue accounts.
• Conduct regular collection follow-ups and arrange meetings with clients to facilitate payments.
• Resolve documentation issues delaying payments and coordinate with Project Managers and Finance to remove collection barriers.
• Act as the commercial focal point for disputed invoices, investigating reasons for payment delays.
• Coordinate with clients and internal stakeholders to resolve disputes related to scope, variations, deliverables, acceptance certificates, payment terms, and contract interpretation.

Claims, Variations, and Legal Coordination

• Identify change orders and variation opportunities, ensuring variations are documented and approved.
• Coordinate the submission of commercial claims and maintain the variation order register.
• Track claim status and recovery efforts.
• Liaise with external legal counsel when required and prepare documentation for legal claims.
• Support management in dispute resolution and participate in contract negotiations and contract amendments.

Reporting and Documentation

• Prepare and maintain the Billing Status Report, Collection Status Report, and Aging Analysis.
• Generate the Overdue Receivables Report, Unbilled Revenue Report, and PMS Acceptance Tracker.
• Manage the Contract Risk Register, Variation Order Register, and Commercial Claims Register.