Secretary

About the Role

Dallah Healthcare is seeking a Secretary to perform administrative secretarial functions for an assigned department. This is a full-time position suitable for candidates with 0-1 years of experience.

Key Responsibilities

• Screen telephone calls and inquiries, handling them as appropriate.
• Type memos, letters, and other related correspondence for the department.
• Manage and process work-related requests from staff, including material requests, vacation leave, and overtime.
• Organize and attend departmental committee meetings, taking minutes.
• File documents in sequence and maintain existing filing systems for correspondence using electronic or database methods.
• File and periodically update personal data for medical staff within the department.
• Prepare visual aids for presentations, such as continuing medical education programs, symposiums, and internal/external events, using Microsoft PowerPoint and various graphic programs via slide, projector, overhead, and data show as requested.
• Develop and coordinate the Quality Improvement Program within the area of responsibility.
• Ensure full awareness and active implementation of departmental policies and procedures, as well as local and international accreditation standards or requirements.
• Actively participate in indicator development, data collection for the department, and measure the performance of functions, processes, and outcomes.
• Conduct analysis and interpretation of collected data and information when required.
• Participate in hospital Safety Management and Risk Management Programs.
• Actively report incidents in the system and, when needed, participate in incident review and root cause analysis.
• Perform any other duties within the scope of professional knowledge and skills as directed.

Experience and Qualifications

• 0-1 years of experience in a secretarial or administrative role.
• Proficiency in Microsoft PowerPoint and other graphic programs for presentation preparation.
• Familiarity with electronic or database filing systems.

Required Skills

• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and prioritize effectively.
• Knowledge of quality improvement principles and accreditation standards is an advantage.

Work Type

This is a full-time position.

Application Process

Candidates who meet the qualifications are encouraged to apply.