Supplier Relationship Manager📣 Job Ad

About Almoosa Health Group

Almoosa Health Group is a leading healthcare organization based in the Eastern Province of Saudi Arabia, specifically in Al-Ahsa. Committed to delivering high-quality medical services, the group focuses on operational excellence and robust financial management to support its mission.

Overview of the Supplier Relationship Manager Role

Almoosa Health Group is seeking a Supplier Relationship Manager for a full-time position. This role is central to coordinating and managing day-to-day activities within the Accounts Payable function, ensuring the accurate and timely processing of supplier payments and maintaining precise supplier accounts. The Manager will serve as a key liaison between external suppliers and internal stakeholders, focusing on resolving discrepancies, ensuring timely invoice and payment processing, and driving continuous process improvements.

Accounts Payable Operations and Reporting

• Coordinate and manage all daily activities within the Accounts Payable function.
• Process supplier payments accurately and within agreed payment terms.
• Enter and post payments in the accounting system, ensuring timely allocation and clearing against outstanding invoices.
• Verify payments by reviewing payment vouchers, supporting documentation, and checks prior to obtaining authorized signatures.
• Reconcile Accounts Payable balances with relevant records, including the subsidiary/vendor ledger and General Ledger.
• Maintain accurate and up-to-date supplier accounts and supporting documentation.
• Manage and complete month-end closing activities for all Accounts Payable-related accounts.
• Prepare Accounts Payable registers, reconciliations, and related reports accurately and within established deadlines.
• Reconcile detailed Accounts Payable reports to General Ledger accounts, investigating and resolving any discrepancies.
• Support the preparation of financial information and reports as required by management.

Supplier and Internal Stakeholder Engagement

• Liaise with suppliers regarding invoices, payments, account balances, and payment-related queries.
• Coordinate with the Supply Chain department and suppliers regarding advance payments, ensuring their timely and appropriate adjustment in the financial statements.
• Work closely with internal stakeholders and external suppliers to resolve discrepancies and ensure timely processing of invoices and payments.

Compliance, Controls, and Process Improvement

• Ensure compliance with company policies, financial controls, and applicable procedures throughout the Accounts Payable process.
• Maintain proper filing, documentation, and secure storage of Accounts Payable records to ensure audit readiness.
• Support internal and external audits by providing requested documentation, reconciling supporting reports to General Ledger accounts, and verifying supplier payments.
• Review Accounts Payable transactions to ensure appropriate approvals and supporting documentation are in place.
• Identify and implement opportunities to improve Accounts Payable processes, controls, efficiency, and accuracy.
• Drive initiatives to reduce paper-based processes and increase the use of electronic and automated Accounts Payable processes.
• Work closely with senior management and relevant stakeholders to continuously improve and develop Accounts Payable processes and procedures.
• Contribute to the standardization and optimization of AP workflows and controls.

Work Type and Location

This is a full-time position located in Al-Ahsa, Eastern Province, Saudi Arabia. The role offers an opportunity to contribute to the financial operations of a leading healthcare group.