ICT Planning Support Consultant

About the Role

NextEra is seeking an ICT Planning Support Consultant to join their team in Al Jubail, Eastern region. This full-time role involves supporting ICT leadership in strategic planning, governance, project tracking, documentation management, financial administration, and digital transformation initiatives. The consultant will coordinate with various internal and external stakeholders to ensure effective planning, reporting, and execution of ICT programs and operations.

Key Responsibilities

• Assist ICT leadership in maintaining and updating the ICT Strategy, Roadmap, and Transformation Plans.
• Support the planning and tracking of digital transformation initiatives across the organization.
• Maintain records of ongoing projects, project pipelines, and strategic initiatives.
• Prepare status reports, presentations, and planning documentation for management review.
• Coordinate activities and inputs across ICT teams and business stakeholders.
• Facilitate communication between ICT, Cybersecurity, vendors, and service providers.
• Track project milestones, dependencies, risks, and action items, ensuring project documentation is maintained.
• Develop and maintain executive dashboards and management reports, monitoring key ICT performance indicators (KPIs).
• Generate periodic reports for ICT leadership and governance committees, analyzing operational and project data.
• Support ICT governance activities, meetings, and committee requirements.
• Track contract renewals, license renewals, and maintenance agreements, ensuring timely stakeholder notifications and approvals.
• Maintain governance documentation, registers, and compliance records.
• Support SAP VIM invoice processing and documentation review, monitoring invoice approvals and payment status.
• Assist in budget tracking, procurement coordination, and vendor management activities.
• Maintain financial and contractual records in accordance with organizational policies.
• Maintain centralized repositories for ICT plans, policies, procedures, and project documents, ensuring accuracy and accessibility.
• Prepare meeting minutes, action trackers, and executive summaries.

Experience and Qualifications

Candidates should possess 5-10 years of relevant experience in ICT planning, project coordination, or a similar support role. The role requires a professional who can effectively manage documentation, support financial processes, and contribute to strategic initiatives within a complex ICT environment.

Collaboration and Communication

The consultant will be responsible for coordinating with various internal ICT teams, cybersecurity functions, business stakeholders, vendors, and service providers. Strong communication and interpersonal skills are essential for facilitating effective collaboration and ensuring alignment across all parties involved in ICT programs and operations.

Documentation and Reporting

A key aspect of this role involves meticulous documentation management, including maintaining centralized repositories for ICT plans, policies, procedures, and project documents. The consultant will also be responsible for developing and maintaining executive dashboards and generating periodic reports for ICT leadership and governance committees, requiring strong analytical and reporting capabilities.

Financial and Administrative Support

The role includes providing financial and administrative support, such as assisting with SAP VIM invoice processing, budget tracking, procurement coordination, and vendor management. This requires attention to detail and adherence to organizational policies for maintaining financial and contractual records.