Executive Secretary📣 Job Ad

Join the International Schools Group (ISG) as an Executive Secretary!
We are seeking an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in our school. This role is pivotal in maintaining an orderly workplace, contributing directly to the efficiency of our educational environment.

Key Responsibilities:

• Demonstrate a commitment to child protection and safety.
• Manage the executive’s calendar, including scheduling appointments.
• Prepare documents, reports, and meeting notes as required.
• Organize travel arrangements for the Assistant Principal.
• Handle confidential documents securely and prioritize tasks effectively.
• Maintain student records and communication regarding their needs.
• Provide customer service and handle correspondence efficiently.

Qualifications:

• Bachelor’s degree in a related field.
• Proven experience as an Executive Secretary or in a similar role.
• Proficient in MS Office and Google Suite.
• Excellent English communication skills, both written and verbal.

ISG Overview:
The International Schools Group was founded in 1962 to cater to the needs of expatriate families in Saudi Arabia. We have over 3200 students and offer various curricula, including British, American, and International programs. Our core values include Respect, Responsibility, Integrity, and Acceptance, and we are committed to providing a safe and engaging learning environment.

Join Asmacs Contracting Est. as an Executive Secretary!
We are looking for a dynamic and detail-oriented Executive Secretary to support the CEO in managing daily operations. As a key member of our team, you will play a crucial role in ensuring effective communication and organization within the company.

Responsibilities:

• Manage and maintain executive memos, schedule meetings, appointments, and travel arrangements.
• Prepare correspondence, presentations, and reports, ensuring accuracy and compliance with company standards.
• Handle confidential information with care and professionalism.
• Screen and direct phone calls, emails, and other communications.
• Coordinate and manage meetings, including booking meeting rooms, preparing agendas, and taking minutes.
• Organize and maintain filing systems, both physical and electronic.
• Provide general administrative support, such as processing expenses, ordering supplies, and managing invoices.
• Communicate with internal and external stakeholders, including clients, suppliers, and other departments.
• Proactively anticipate the needs of executives and take initiative to ensure smooth and efficient operations.

Candidate Profile:
* Any degree with a minimum of 6 to 7 years of experience.
Strong experience in administration, team management, confidentiality, office work, planning, scheduling, time management, and project meeting coordination.

If you are passionate about contributing to a dynamic work environment while supporting executive management, we encourage you to apply!

Join our team as an Executive Secretary at Millennium Madinah Airport!
In this pivotal role, you will provide comprehensive executive secretarial and administrative support to the General Manager. Your responsibilities will include:

• Meticulously typing, proofreading, and dispatching outgoing correspondence to maintain the highest standards.
• Prioritizing and reviewing incoming mail for the General Manager.
• Coordinating internal departments for smooth operations and preparing letters with professionalism.
• Maintaining an organized filing system and accurately recording minutes during meetings.
• Managing all calls and appointments for the General Manager.
• Ensuring timely administration of Duty Manager Reports and organizing travel arrangements.
• Complying with health, safety, and environmental policies to safeguard guests and colleagues.

We invite applicants who are proactive and detail-oriented to apply for this opportunity.