Executive Secretary📣 Job Ad

Join the International Schools Group (ISG) as an Executive Secretary!
We are seeking an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in our school. This role is pivotal in maintaining an orderly workplace, contributing directly to the efficiency of our educational environment.

Key Responsibilities:

• Demonstrate a commitment to child protection and safety.
• Manage the executive’s calendar, including scheduling appointments.
• Prepare documents, reports, and meeting notes as required.
• Organize travel arrangements for the Assistant Principal.
• Handle confidential documents securely and prioritize tasks effectively.
• Maintain student records and communication regarding their needs.
• Provide customer service and handle correspondence efficiently.

Qualifications:

• Bachelor’s degree in a related field.
• Proven experience as an Executive Secretary or in a similar role.
• Proficient in MS Office and Google Suite.
• Excellent English communication skills, both written and verbal.

ISG Overview:
The International Schools Group was founded in 1962 to cater to the needs of expatriate families in Saudi Arabia. We have over 3200 students and offer various curricula, including British, American, and International programs. Our core values include Respect, Responsibility, Integrity, and Acceptance, and we are committed to providing a safe and engaging learning environment.

Join our team as an Executive Secretary at Millennium Madinah Airport!
In this pivotal role, you will provide comprehensive executive secretarial and administrative support to the General Manager. Your responsibilities will include:

• Meticulously typing, proofreading, and dispatching outgoing correspondence to maintain the highest standards.
• Prioritizing and reviewing incoming mail for the General Manager.
• Coordinating internal departments for smooth operations and preparing letters with professionalism.
• Maintaining an organized filing system and accurately recording minutes during meetings.
• Managing all calls and appointments for the General Manager.
• Ensuring timely administration of Duty Manager Reports and organizing travel arrangements.
• Complying with health, safety, and environmental policies to safeguard guests and colleagues.

We invite applicants who are proactive and detail-oriented to apply for this opportunity.

Join Prisma Metal Industrial as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary to support our Executive Director. You will be vital in managing the daily activities and ensuring smooth operations within the office.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Executive Secretary, or a related field.
• Minimum of 3 years of experience in a similar role.
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• Fluent in English (spoken and written).
• Strong organizational, time management, and communication skills (both written and verbal).
• Professional demeanor, tactful, and able to maintain confidentiality.

Responsibilities:

• Act on behalf of the General Manager’s Office during their absence.
• Coordinate and manage daily schedules, meetings, and travel arrangements for the Executive Director.
• Handle phone calls and emails, prioritizing responses.
• Prepare and draft reports, presentations, and administrative memos.
• Organize internal and external meetings with necessary documents.
• Record minutes during meetings and follow up on action items.
• Arrange travel plans, including bookings and itineraries.
• Maintain and archive documents confidentially.
• Coordinate with other departments as required.
• Prepare official correspondence professionally.
• Welcome and receive visitors to senior management.
• Ensure availability of office supplies for senior management.
• Perform other administrative duties as assigned.