Project Administrator

About Saipem

Saipem is a global leader in engineering and construction, operating within the energy and infrastructure sectors. The company delivers complex onshore and offshore projects worldwide, driven by technological innovation. With a workforce of 30,000 individuals from over 130 nationalities across more than 50 countries, Saipem is committed to enabling the energy transition towards Net Zero and contributing to global environmental sustainability.

The Role of Project Administrator

As a Project Administrator, you will join the Offshore project team within the Offshore Business line in Dhahran, Eastern Region. This full-time role involves providing administrative and coordination support to the Project Manager and the broader Project Management Team. The primary objective is to ensure the efficient execution of project activities, including documentation management, action tracking, meeting coordination, and communication facilitation among stakeholders. The role requires 2-5 years of experience.

Key Responsibilities

• Maintain and organize project documentation, correspondence, and records in accordance with company procedures.
• Prepare, issue, and track project action registers, meeting minutes, and follow-up actions.
• Coordinate project meetings, including scheduling, agenda preparation, and distribution of meeting outputs.
• Support the preparation of project reports, presentations, dashboards, and periodic management updates.
• Assist in monitoring project deliverables, deadlines, and key milestones.
• Manage document transmittals and ensure proper document control and filing.
• Support interfaces between project team members, subcontractors, vendors, and clients when required.
• Maintain project distribution lists and communication logs.
• Assist the Project Controls team in collecting progress information and preparing routine reports.
• Ensure timely archiving and traceability of project records and documentation.

Work Environment and Benefits

This position is based in Dhahran, Saudi Arabia, and may require some travel within the country. Saipem offers a permanent contract and a comprehensive corporate benefits package. The company fosters a culture of mutual respect, collaboration, and inclusion, believing that diversity drives progress and innovation. Saipem prioritizes the health and safety of its people and the preservation of natural ecosystems, particularly when operating in challenging environments.

Professional Development at Saipem

Saipem supports professional development through its One Saipem Way soft skills model, which focuses on skills development, career growth, and opportunities to innovate through complex challenges. This model promotes communication and collaboration to achieve common goals. The company encourages applications from individuals who believe they can contribute to its business development, even if they do not perfectly match the role's requirements.