Administrative Assistant📣 Job Ad

Join Rawafid Industrial as an Office Assistant! We're looking for an organized and proactive individual to support our vibrant team. In this role, you will serve as the backbone of our office operations, ensuring the smooth functioning of daily activities.

Key Responsibilities:

• Manage incoming and outgoing communications, including phone calls, emails, and packages
• Provide administrative support to various departments and assist in project coordination
• Maintain an organized filing system for both physical and electronic documents
• Schedule appointments and meetings, ensuring all participants are informed and prepared
• Assist in the preparation of meeting materials and reports
• Manage office supplies inventory and reorder as necessary
• Help maintain a clean and organized office environment

Requirements:

• Bachelor's Degree in Business Administration, Office Management, or Communication
• Certified Project Management Professional (PMP)
• Certified Administrative Professional (CAP)
• CompTIA IT Fundamentals (ITF+) certification
• Microsoft Office Specialist (MOS) certification
• Previous experience in an administrative or office assistant role is a plus
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Detail-oriented with a strong focus on accuracy and quality

Benefits:

• Competitive salary pay scale
• Housing Allowance and Transportation Allowance
• Top Healthcare Coverage including Dental and Vision
• 13th Salary and Paid vacation time

If you are self-motivated with a passion for providing excellent support, Rawafid is the place for you to grow your career.

About the Job
We have a new role opened for an Administrative Assistant as part of our Support Services. This position is essential for providing administrative and logistical support for the day-to-day business needs of the organization.

Key Responsibilities:

• Administrative and office support activities.
• Receptionist tasks such as fielding telephone calls and directing visitors.
• Managing messenger’s log and handling various transportation and document delivery tasks.
• Archiving documents and sorting out post.
• Ordering office stationery supplies.
• Managing staff medical insurance.
• Overseeing stock and inventory of printable stationery.

Key Personal Attributes:

• Action-oriented and a self-starter with a pleasant personality.
• Must maintain a professional demeanor even in high-stress situations.
• Excellent time management skills and ability to multi-task.
• Willingness to learn new skills and undertake additional initiatives.
• Must be able to maintain confidentiality.

About Us
Protiviti delivers deep expertise, objective insights, and a tailored approach to help leaders face the future with confidence. Our consulting solutions span critical business problems across various sectors, and we are committed to developing a diverse workforce that shares the values of collaboration and innovation.

Join Our Team as an Administrative Assistant!
We are currently seeking a skilled Administrative Assistant to support our team in Jeddah, Saudi Arabia. This role involves a variety of administrative tasks that are crucial for the smooth operation of our office.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with internal & external stakeholders to handle requests and queries from senior managers

Qualifications:

• Bachelor's degree from a recognized university
• Previous experience working at the Senior Management level in an international company is required
• Minimum of 2 years experience in an Administrative role
• Excellent command of written and spoken English
• Bilingual - Arabic and English
• Able to perform multiple tasks simultaneously