Boarding Executive

About Inchcape Shipping Services

Inchcape Shipping Services aims to connect the world, enabling customers to trade successfully and make informed decisions globally. The company achieves this through a network of over 250 proprietary offices and a team of more than 3,000 professionals, combining worldwide infrastructure with local expertise. Their customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations.

The Role of Boarding Executive

Inchcape Shipping Services is seeking a Boarding Executive for a contract position in Jeddah, Makkah. Reporting to the Operations Manager, this role involves boarding ships in-port or offshore at designated ports to execute shipping operations and support all outdoor activities related to these operations.

Key Responsibilities

• Attend vessels in port and at anchorage, ensuring all required documentation is completed and signed.
• Communicate vessel movements, updates, and requirements to the operations team.
• Coordinate crew and personnel clearance through port security, immigration, and customs.
• Assist with airport clearances, personnel transportation, and related documentation.
• Oversee the timely loading, delivery, and unloading of vessel spares, stores, and mail.
• Coordinate the transportation and storage of landed items, ensuring safe handling procedures.
• Maintain accurate trip records, log sheets, and operational documentation.
• Process seamen visa applications and resolve immigration-related delays.
• Support local purchasing and general operational requirements.
• Ensure compliance with company procedures, ISS systems, and Line Manager instructions.

Candidate Requirements

• 2-5 years of experience in a similar role within the shipping or port agency industry.
• Good understanding of port operations and agency services.
• Knowledge of local Middle Eastern ports and regulations.
• Minimum Grade 12 education or equivalent.
• Valid driving license.
• Good spoken English and computer literacy.
• Strong communication and customer service skills.
• Excellent organizational, planning, and coordination skills.
• Strong problem-solving skills with the ability to work independently.

Work Environment and Company Culture

Inchcape Shipping Services is committed to building a diverse and high-performing workforce that provides exceptional customer service. The company values its staff, investing in their welfare, training, and expertise. They believe that unique experiences, skills, and passions contribute to a rewarding career within the dynamic shipping industry. The core values of the company include a Global Perspective, emphasizing connection and the bigger picture; The Power of People, relying on local agent knowledge and relationships; and Progress, adopting new thinking and driving positive change. Inchcape is an Equal Opportunities Employer, with equality, diversity, and inclusion central to its operations.

Application Process

Appointment to this role will be subject to satisfactory references and possession of valid Right to Work documentation, depending on geographical location. Salary for this position will be disclosed upon application.