Executive Secretary📣 Job Ad

Join Our Team at Shangri-La Jeddah!
Experience a dynamic environment in a luxury setting along the Red Sea. As an Executive Secretary, you will be a vital part of our team, providing essential support to managers and employees through organization and communication.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Qualifications:

• At least 2 years of experience
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task
• Attention to detail and strong problem-solving skills
• Excellent written and verbal communication skills in Arabic and English
• Strong organizational and planning skills

This position is exclusive for Saudi Nationals only.

Join PwC as an Executive Assistant!
At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do.

About the Role:
As an Executive Assistant, you will provide high-level administrative support to executives and help manage their day-to-day operations, including managing schedules, emails, and client relationships.

Key Responsibilities:

• Financial: Adhere to budget.
• Customer: Manage online diaries, schedule appointments, organize meetings, and ensure executives attend meetings punctually.
• Call Management: Handle and screen calls for executives.
• Email Management: Monitor executives’ inboxes and take necessary actions.
• Client Relationships: Build and maintain relationships via phone and email communications.
• Meeting Coordination: Organize internal and external meetings, handle catering and IT requirements.
• General Administration: Proofread and finalize documents, maintain filing systems, and update databases.

Education & Experience:
While specific educational qualifications are not mentioned, relevant experience as an executive assistant will be highly valuable for this role.

Join Our Team:
Be part of a dynamic team at PwC and contribute to our mission of delivering world-class services to our clients!

Join Dallah Albaraka as an Executive Assistant

We are seeking a highly competent Executive Assistant to provide exceptional administrative and secretarial support to the Chairman’s Office Manager. This important role plays a crucial part in ensuring seamless daily operations and efficient correspondence management.

Responsibilities:

• Follow administrative procedures and ensure tasks are carried out consistently.
• Assist in managing daily operations within the Chairman’s Office.
• Provide comprehensive secretarial support to enable leadership to focus on strategic initiatives.
• Manage correspondence, routing documents and drafting responses as necessary.
• Oversee scheduling and diary management for the Chairman’s Office.
• Relay communications and instructions from the Chairman’s Office Manager.
• Monitor office supplies and resources, ensuring availability.
• Coordinate guest reception and protocol for visitors and dignitaries.
• Arrange meetings and hospitality services for guests.
• Liaise with security and reception teams to ensure confidentiality and security compliance.

Qualifications:

• Diploma in Office Management with 4 years of related experience, or
• Bachelor’s degree in Business Administration, Public Administration or related field with 2 years of experience.

General Skills and Competencies:

• Business Acumen
• English Language Skills
• Professional Writing Skills
• IT & Computer Literacy
• Presentation / Facilitation Skills
• Customer Service Orientation
• Organizational Awareness
• Teamwork
• Flexibility