Executive Secretary📣 Job Ad

Join United Feed Company as an Executive Secretary!
United Feed Co. is seeking a highly organised and proactive Executive Secretary to join our team in Jeddah, Saudi Arabia. This full-time position offers a challenging and rewarding opportunity to provide comprehensive administrative support to senior management.

Key Responsibilities:

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations with accuracy and professionalism.
• Handle confidential information with discretion and maintain professionalism.
• Screen phone calls, emails, and visitors, directing inquiries appropriately.
• Coordinate and organise meetings, conferences, and other events, including logistics, catering, and materials.
• Manage and track expenses, invoices, and reimbursements.
• Provide general administrative support, including filing and maintaining office supplies.
• Conduct research and gather information as requested by the executive.
• Build and maintain strong working relationships with internal and external stakeholders.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time management skills with the ability to multitask effectively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Bachelor's degree in Business Administration or a related field is preferred.

Join Our Team as an Executive Secretary
As part of the Principal Buyer | Saudi Power Procurement Company, you will play a key role in our administrative operations, supporting our VP and management team. We are looking for a highly organized and detail-oriented Executive Secretary to manage correspondences and assist in day-to-day activities.

Responsibilities:

• Receive and check all correspondences of the VP/Manager's/Employees.
• Register and arrange the mail and submits it to the manager for briefing and action.
• Prepare answers to correspondence according to instructions.
• Respond politely to telephone conversations and take messages as required.
• Maintain records and update documents as necessary.
• Arrange meetings with internal and external visitors.
• Complete work on routine documents and check for completeness.

Qualifications:

• Bachelor's degree in Business Administration or related field.
• 4 to 7 years of experience.
• Excellent knowledge of written and spoken English.
• Proficient in Microsoft Office applications.
• Strong communication skills.

If you are a motivated professional looking to contribute to the dynamic team at the Saudi Power Procurement Company, we encourage you to apply today.

About the Role:
The Executive Assistant Secretary plays a vital role by providing direct executive support to the Director at IHCC. This position is perfect for someone who thrives in a dynamic environment and enjoys managing schedules, organizing meetings, and handling confidential tasks with professionalism.

Key Responsibilities:

• Manage and organize the Director’s daily schedule.
• Arrange internal and external meetings and prepare meeting minutes.
• Coordinate with internal and external parties on behalf of the Director.
• Prepare letters, reports, and official correspondence.
• Organize business travel and bookings as needed.
• Follow up on and execute tasks assigned directly by the Director.

Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• Minimum of 2 years of experience in a similar role.
• Strong organizational skills, discretion, and attention to detail.
• Fluent in both Arabic and English (spoken and written).
• Proficient in Microsoft Office and Outlook.