Administrative Assistant📣 Job Ad

Join Our Team as an Executive Administrative Assistant!
The National Water Company (NWC) is looking for a dedicated and detail-oriented Executive Administrative Assistant to join our headquarters. This is a wonderful opportunity for someone who thrives in a fast-paced environment and is looking to contribute to our organization’s efficiency and success.

Job Responsibilities:

• Provide high-level administrative support to executives and management.
• Organize and coordinate meetings, appointments, and travel arrangements.
• Manage correspondence and communication on behalf of executives.
• Assist in preparing reports and presentations.

Qualifications:

• Proven experience in administrative roles or similar positions.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.

We are excited to see you bring your unique skills and experiences to our company. If you are eager to take the next step in your career, apply now!

About the role
The Administrative Assistant at Laverne Group will play a crucial role in ensuring smooth project management and communication within the team. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members.

Responsibilities

• Set project timeline
• Monitor project deliverables
• Update relevant stakeholders or team members on the project progress
• Coach and support project team members with tasks you assign them

Project planning:

• Define project objectives and scope.
• Develop a detailed work plan that includes tasks, responsibilities, timelines and budgets.
• Identify the resources required for the project (human, material and financial).

Project implementation:

• Follow up on the progress of work according to the plan.
• Manage the human resources allocated to the project.
• Resolve problems that may arise during the implementation of the project.
• Communicate with all parties concerned with the project (clients, working teams, management).

Follow-up and control:

• Continuously monitor the progress of the project and compare it to the plan.
• Make the necessary adjustments to the plan if needed.
• Provide periodic reports on the status of the project.

Project closure:

• Ensure that the project objectives are achieved.
• Hand over the project to the client.
• Evaluate project performance and identify lessons learned.

Certifications:

• A university degree in business administration, engineering or a related field.
• A professional certificate in project management such as PMP (Project Management Professional) is preferred.

Experience:

• Previous experience in managing similar projects.
• A deep understanding of the project life cycle.
• Knowledge of project management tools.

Skills:

• Planning and Organizational Skills
• Communication Skills
• Problem Solving Skills
• Leadership Skills
• Negotiation Skills
• Technical Skills

About the Role:
The Executive Support role is pivotal in ensuring the seamless operation of executive-level functions. This position provides comprehensive administrative, organizational, and strategic support to the executive leadership, facilitating the smooth execution of high-level initiatives and engagements while maintaining the utmost confidentiality and professionalism.

Key Responsibilities:

• Coordinate and manage executive schedules, meetings, and engagements, ensuring optimal time management and prioritization of commitments.
• Draft, review, and edit high-quality correspondence, reports, speeches, and presentations in both Arabic and English.
• Prepare detailed agendas, manage meeting logistics, and ensure the timely distribution of pre- and post-meeting documentation.
• Attend executive meetings, document critical discussion points, decisions, and action items, and follow up with relevant stakeholders to ensure timely execution.
• Serve as the primary point of contact between executive leadership and internal departments or external partners, fostering effective communication and alignment.
• Maintain and manage confidential records, documentation, and filing systems in accordance with organizational standards.
• Track delegated tasks and projects assigned by executive leadership, providing progress updates and ensuring adherence to timelines.
• Conduct background research and data analysis to support strategic decision-making and special initiatives.
• Coordinate with external stakeholders including government entities, regulatory agencies, and business partners for official correspondence and appointments.
• Uphold a high degree of discretion, professionalism, and confidentiality in all aspects of executive support.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.
• A minimum of 35 years of progressive experience in a high-level executive or administrative support role.
• Exceptional written and verbal communication skills in both Arabic and English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong interpersonal skills, with the ability to interact professionally with senior executives, clients, and stakeholders.
• Highly organized with a proactive approach to managing complex schedules and multiple priorities.

Preferred Competencies:

• Experience working in executive offices or high-level governmental or corporate environments.
• Familiarity with project and task management tools (*, Asana, Trello, or MS Project).
• Capability to work under pressure while maintaining attention to detail.
• Demonstrated initiative, critical thinking, and problem-solving abilities.