Administrative Assistant📣 Job Ad

About the Role:
The Executive Support role is pivotal in ensuring the seamless operation of executive-level functions. This position provides comprehensive administrative, organizational, and strategic support to the executive leadership, facilitating the smooth execution of high-level initiatives and engagements while maintaining the utmost confidentiality and professionalism.

Key Responsibilities:

• Coordinate and manage executive schedules, meetings, and engagements, ensuring optimal time management and prioritization of commitments.
• Draft, review, and edit high-quality correspondence, reports, speeches, and presentations in both Arabic and English.
• Prepare detailed agendas, manage meeting logistics, and ensure the timely distribution of pre- and post-meeting documentation.
• Attend executive meetings, document critical discussion points, decisions, and action items, and follow up with relevant stakeholders to ensure timely execution.
• Serve as the primary point of contact between executive leadership and internal departments or external partners, fostering effective communication and alignment.
• Maintain and manage confidential records, documentation, and filing systems in accordance with organizational standards.
• Track delegated tasks and projects assigned by executive leadership, providing progress updates and ensuring adherence to timelines.
• Conduct background research and data analysis to support strategic decision-making and special initiatives.
• Coordinate with external stakeholders including government entities, regulatory agencies, and business partners for official correspondence and appointments.
• Uphold a high degree of discretion, professionalism, and confidentiality in all aspects of executive support.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.
• A minimum of 35 years of progressive experience in a high-level executive or administrative support role.
• Exceptional written and verbal communication skills in both Arabic and English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong interpersonal skills, with the ability to interact professionally with senior executives, clients, and stakeholders.
• Highly organized with a proactive approach to managing complex schedules and multiple priorities.

Preferred Competencies:

• Experience working in executive offices or high-level governmental or corporate environments.
• Familiarity with project and task management tools (*, Asana, Trello, or MS Project).
• Capability to work under pressure while maintaining attention to detail.
• Demonstrated initiative, critical thinking, and problem-solving abilities.

Join Al Watania Information Systems as an SAP Administrator Assistant!
We are seeking a proactive and eager individual to support our administrative and operational teams in managing SAP systems effectively. This role is perfect for someone who is looking to learn and grow in the SAP domain while contributing to our clients' success.

Key Responsibilities:

• Assist in the administration and maintenance of SAP systems, ensuring smooth operations
• Support user account management, including creating, modifying, and deactivating user access in SAP
• Help monitor system performance and assist in troubleshooting any technical issues
• Assist in data entry, reporting, and documentation related to SAP administration
• Provide technical support and training to end-users as needed
• Collaborate with the SAP administration team on system upgrades and enhancements
• Stay updated on SAP best practices and relevant technical developments

Requirements:

• Bachelor's degree in Information Technology, Computer Science, Business Administration, or a related field
• Basic understanding of SAP systems and functionalities is preferred
• Prior experience in IT support or administrative roles is a plus but not mandatory
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to work collaboratively in a team-oriented environment
• Eagerness to learn and develop skills in SAP administration

Join Our Team as an Administrative Secretary!

At CLEAR Engineering Consultants, we specialize in high-rise building design and engineering solutions. We are widely recognized for delivering innovative and sustainable engineering services for iconic skyscrapers. We are seeking a highly organized and detail-oriented Administrative Secretary to support our growing team.

Job Summary:
The Administrative Secretary will provide essential support to the General Manager, ensuring smooth daily operations and contributing to overall office efficiency. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Key Responsibilities:

• Assist the General Manager in managing their schedule, appointments, and meetings.
• Handle incoming and outgoing communications on behalf of the General Manager.
• Organize and maintain documents, files, and reports efficiently.
• Arrange and schedule meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Coordinate travel and accommodation arrangements for the General Manager.
• Prepare and proofread reports, presentations, and correspondence.
• Assist in coordinating and tracking various projects managed by the General Manager.
• Ensure an organized office environment and maintain adequate stock of supplies.
• Maintain confidentiality regarding sensitive company information.
• Act as a point of contact between the General Manager and internal or external stakeholders.

Qualifications:

• Bachelor's in Business Administration (BBA) or Diploma in Administrative Secretary.
• 3 years of experience as an Executive Assistant or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• High school diploma or equivalent; additional qualifications as an Executive Assistant are a plus.

Personal Attributes:

• Strong interpersonal skills with a friendly demeanor.
• Detail-oriented with problem-solving abilities.
• Ability to work independently and in a team environment.
• Adaptability to thrive in a fast-paced environment.

Join us in driving success in the engineering and design industry!