Administrative Assistant📣 Job Ad

About HSBC:
HSBC Saudi Arabia provides investment banking services to a diverse range of corporate and institutional clients including private and public entities.

Role Purpose:
The role holder is responsible for assisting the Department/Unit Heads in managing administrative services efficiently, overseeing day-to-day operations of the Bank, including facilities management and mail processing.

Principal Accountabilities:

• Supervise administrative staff and ensure adherence to policies and procedures.
• Administer financial systems and guarantee accurate accounting.
• Support the Department’s management teams in achieving targets.
• Ensure client records are up-to-date and bank services are delivered accurately.
• Handle client inquiries efficiently and resolve issues.
• Prepare financial statements and maintain transaction records.

Qualifications / Experience:

• Bachelor’s degree in Business Administration or a related field preferred.
• 13 years of work experience in a similar role, preferably in the banking sector.

Join Our Team as an Executive Administrative Assistant!
The National Water Company (NWC) is looking for a dedicated and detail-oriented Executive Administrative Assistant to join our headquarters. This is a wonderful opportunity for someone who thrives in a fast-paced environment and is looking to contribute to our organization’s efficiency and success.

Job Responsibilities:

• Provide high-level administrative support to executives and management.
• Organize and coordinate meetings, appointments, and travel arrangements.
• Manage correspondence and communication on behalf of executives.
• Assist in preparing reports and presentations.

Qualifications:

• Proven experience in administrative roles or similar positions.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.

We are excited to see you bring your unique skills and experiences to our company. If you are eager to take the next step in your career, apply now!

About the role
The Administrative Assistant at Laverne Group will play a crucial role in ensuring smooth project management and communication within the team. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members.

Responsibilities

• Set project timeline
• Monitor project deliverables
• Update relevant stakeholders or team members on the project progress
• Coach and support project team members with tasks you assign them

Project planning:

• Define project objectives and scope.
• Develop a detailed work plan that includes tasks, responsibilities, timelines and budgets.
• Identify the resources required for the project (human, material and financial).

Project implementation:

• Follow up on the progress of work according to the plan.
• Manage the human resources allocated to the project.
• Resolve problems that may arise during the implementation of the project.
• Communicate with all parties concerned with the project (clients, working teams, management).

Follow-up and control:

• Continuously monitor the progress of the project and compare it to the plan.
• Make the necessary adjustments to the plan if needed.
• Provide periodic reports on the status of the project.

Project closure:

• Ensure that the project objectives are achieved.
• Hand over the project to the client.
• Evaluate project performance and identify lessons learned.

Certifications:

• A university degree in business administration, engineering or a related field.
• A professional certificate in project management such as PMP (Project Management Professional) is preferred.

Experience:

• Previous experience in managing similar projects.
• A deep understanding of the project life cycle.
• Knowledge of project management tools.

Skills:

• Planning and Organizational Skills
• Communication Skills
• Problem Solving Skills
• Leadership Skills
• Negotiation Skills
• Technical Skills