Administrative Support Saudi National

About the Role

WSP in the Middle East is seeking an experienced Administrative Support professional to join their team in Riyadh, Saudi Arabia. This full-time role will support a major roads and highways infrastructure project, providing comprehensive administrative, document control, coordination, and office support services to the project management and supervision teams. The successful candidate will ensure the efficient day-to-day operation of the project office, manage documentation, and support project personnel.

Key Responsibilities

• Provide daily administrative support to the Project Director, Resident Engineers, Project Managers, and the broader project team.
• Prepare, format, and distribute correspondence, reports, presentations, meeting minutes, and project documentation.
• Maintain organized electronic and hard-copy filing systems.
• Coordinate and manage calendars, appointments, meetings, and conference room bookings.
• Arrange travel, accommodation, transportation, and logistics for project personnel as required.
• Screen and direct incoming calls, emails, and correspondence.

Project Coordination and Document Management

• Support the coordination of project activities among project management, supervision teams, clients, contractors, and subcontractors.
• Assist in preparing project reports, weekly updates, dashboards, and status reports.
• Track action items from meetings and follow up with stakeholders on outstanding tasks.
• Coordinate internal and external meetings, workshops, and project reviews.
• Ensure timely distribution of project documentation to relevant stakeholders.
• Maintain accurate project records and documentation in accordance with WSP procedures.
• Support document control activities including registration, filing, tracking, and archiving.
• Monitor document workflows and assist project teams in maintaining compliance.

Office Administration and Reporting

• Assist with office management activities, including procurement of stationery and office supplies.
• Coordinate onboarding arrangements for new project staff.
• Monitor office facilities and report maintenance or operational issues.
• Liaise with vendors, service providers, and support functions as required.
• Support the mobilization and demobilization of project personnel.
• Maintain project databases, trackers, and administrative records.
• Prepare routine reports and summaries for project management.
• Assist in compiling monthly reports, timesheets, attendance records, and project administration data.
• Ensure accuracy and confidentiality of project information and records.

Stakeholder Support and Qualifications

The role involves building and maintaining positive working relationships with internal and external stakeholders, supporting communication between project teams, corporate functions, clients, and contractors, and representing WSP professionally. This position requires a highly organized individual with strong communication skills, attention to detail, and the ability to work effectively in a fast-paced construction project environment. Candidates should have 5-10 years of relevant experience.

Application Process

Salary for this position will be commensurate with experience and qualifications, and will be discussed during the interview process.