Bid Coordinator📣 Job Ad

About Rider Levett Bucknall RLB and the Opportunity

Rider Levett Bucknall (RLB) is seeking a Bid Coordinator to join its team in Riyadh, Saudi Arabia. This full-time position is based at the Riyadh Head Office and supports the expansion of the Bid and Operations team within RLB KSA. The role requires 2-5 years of relevant experience.

Role Purpose and Scope

The primary function of the Bid Coordinator is to coordinate and assist with the bid process. This involves supporting the preparation, review, and submission of high-quality proposals, prequalification documents, and presentations. The role also includes maintaining bid documentation, collaborating with internal stakeholders to gather technical and commercial information, ensuring compliance with client requirements, and supporting business development activities through the delivery of accurate, timely, compelling, and winning bid submissions across KSA.

Key Responsibilities

• Register and maintain accounts for online bid portals.
• Monitor incoming bid information and communications, distributing them to the bid team and management, and tracking bid submissions.
• Support the management of the Bid Library, including CVs, templates, and case studies.
• Provide coordination support to Bid Managers throughout the bid lifecycle, which includes:
  • Downloading tender documents.
  • Supporting the end-to-end production and delivery of bids.
  • Assisting with the preparation of bid kick-off documents and bid plans.
  • Coordinating and completing Pre-qualification Questionnaires (PQQ) and Requests for Information (RFI) comprehensively and timely.
  • Disseminating and communicating client tender clarifications.
  • Populating bid templates and managing updates.
  • Supporting the production of presentation materials and marketing material.
  • Sourcing imagery to create visually impactful bids and storing these in the bid library.
• Ensure all bids are managed effectively and submissions are completed on time.

Required Experience and General Skills

• 3-5 years of experience in a directly related role, demonstrating familiarity with the bid process, bid writing, and proposal development processes.
• Experience within the KSA market for a Tier 1 Consultancy practice is ideal.
• Strong written and verbal communication skills.
• Excellent organisational abilities.
• Proficiency in Microsoft Office Suite (Word and PowerPoint are critical).

Technical Competencies

• Proficiency in InDesign is essential.
• Familiarity with Adobe Creative Suite ( or above), including InDesign, Adobe Illustrator, and Photoshop.
• Working knowledge of WordPress, website structure/functionality, and basic HTML.
• Commitment to continually developing skills in the latest desktop publishing, printing, and graphic design techniques.

Personal Attributes and Work Style

• Detail-oriented and proactive.
• Ability to work both independently and collaboratively.
• A creative mindset and strong interpersonal skills are highly valued.
• A self-starter with a can-do attitude, a thirst for knowledge and learning.
• Demonstrated teamwork, project management skills, and the ability to manage multiple tasks simultaneously.
• Proven experience meeting deadlines.
• A collaborative working style and an ability to operate within a fast-paced environment.
• Flexibility and openness to changing priorities.